Separating from Active Duty

Separating from the Air Force

This table will breakdown only the steps needed for members who are separating from active duty.

TAP

TAP

The Goal of TAP (Transition Assistance Program) is to provide information, tools and training to ensure service members and their spouses are prepared for the next step in civilian life. TAP must be started NLT 365 days prior to your DOS.

Step 1: Complete prerequisites needed to conduct 1-on-1 Initial Counseling appt. Request to start the TAP process via email at 31FSS.FSH.UTAP@US.AF.MIL – Subject Line: Initiate TAP (Last Name). Once email is received, the TAP team will send all required prerequisites. Once returned, members will be scheduled for a 1-on-1 IC appt (all other mandatory TAP courses will be scheduled at this time).

Step 2: Complete Pre-Separation Counseling Briefing (3-Hours).

Step 3: Complete TAP Workshop (Mandatory 3-Days) – Note: Up to 4 Optional TAP Tracks may be completed as well (will be discussed during Step 1 – IC appt).

Step 4: Complete Capstone Review (Must be accomplished NLT 90 day PRIOR to DOS).

Once all steps have been completed and Eform/DD Form 2648 has been signed by Commander/Commander’s Designee, member print their completed DD Form 2648 to present for final out-processing.

EFMP-M | Separation/Retirement Clearance | In-Service/Palace Front

EFMP-M

The EFMP (Exceptional Family Member Program) is used to assess, document, and code the special education and medical needs of family members.

For ALL members PCSing: EFMP-M is transitioning from afspecialneeds to MyVector for all out processing actions.

If you don’t have any dependents, send us an email stating you are PCSing and don’t have dependents. You don’t need to complete the screener.

Once you complete your Initial Assignment Briefing, you will receive a notification to create an account in MyVector. The system will automatically send you a link on your MyVector dashboard for your Travel Screening Questionnaire (TSQ) when you are within 8 months of your RNLTD. Members with dependents will complete a Travel Screener via MyVector; if further screening is required you will be directed to do so in the system. If no further screening is required, email us once you complete the travel screener. Email us If you do not receive the travel screener in MyVector.

Org box: usaf.aviano.31-mdg.mbx.aviano-efmpm@mail.mil
Walk in hours: 9:00 AM-12:00 PM & 2:00 PM-4:00 PM

Seperation/Retirement Clearance

The Separation and Health Physical Examination (SHPE) is mandatory for all Active Duty members prior to separation. This process documents and assesses your medical history, medical concerns identified during your military career, and current health status.

To begin your SHPE, go to your IMR and select the SPE tab.

Questions/concerns can be directed to the following org box: usaf.aviano.31-mdg.mbx.amds-flight-medicine-medical-standards@health.mil

In-Service/Palace Front

Are you interested in going from Active Duty to the Guard or Reserve? Your in-service recruiter will give you all the information you need, as well as help you with your transition.

Contact MSgt Charles Rogers via email at charles.rogers.10@us.af.mil to set up your appointment.

Dental | Passport | Vehicle Shipping

Dental

Call the Dental Clinic at 632.5060 to check if you have any appointment needs 60-90 days from your projected final out date.

Passport

“Do you or your dependents have an Official or No Fee Passport (not to be confused with your tourist passport)? If so, you are required to e-mail the passport/visa office with the following information at 31fss.passports@us.af.mil:

Copy of your PCS orders
List the expiration dates of OFFICIAL, burgundy color passport
List dependents and expiration dates of all NO FEE passports
Surrender your OFFICIAL passport and your spouse’s NO FEE passport

Vehicle Shipping

This is not an individual checklist item, but is very important if you are planning on shipping your vehicle to your next destination. It is highly encouraged to get this process started 2-3 months out from your PCS date.

Please call Pass and Registration at 632.4858, option 8, to hear the requirements for shipping your vehicle.

All vehicles MUST be deregistered 72 Hours BEFORE your final out appointment.

ANG In-Service Recruiter | Personal Property | Housing

ANG In-Service Recruiter

Want to retrain? Tired of deployments? Want to keep your military benefits? Contact MSgt Brown via e-mail at ebony.brown.6@us.af.mil to learn more.

If you are being medically discharged, please e-mail MSgt Brown to be signed off on your VoP.

Personal Property

Once you have orders, initiate your Personal Property Movement: Log in or register to customer DPS user and begin creating your next move at https://dps.move.mil/cust/standard/user

Check out tutorials on https://my.move.mil/

If you need assistance please email: 31lrs.lgrd.personalproperty@us.af.mil or call 632.1709 to obtain the AVB PPTY Shipping Request.

Housing

Refer to the “HOW TO CLEAR ECONOMY HOUSING BROCHURE” received during the Plan My Move Briefing. Also available at the Housing Office.

Send the termination notice letter (available at the housing office) to the landlord at least 30-40 days prior to termination, registered via the Italian post. Must provide signed and dated landlord release letter to obtain clearance.

This would also be a good time to book your nights with lodging, as space is limited.

AFAS | FMS | Pet Owners Going to US

AFAS

To be signed off from the Air Force Aid Society (AFAS), you can call the Airman and Family Readiness Center at 632.5407, or visit Monday – Friday from 7:30 AM-4:30 PM. A copy of your orders is required if you have an outstanding balance.

FMS

Unfortunately, you don’t get to keep your appliances you received from the Furnishings Management Section (FMS) when you PCS.

Contact FMS at 632.2272 at least 30 days prior to departure to set up appointment(s) for delivery and/or pick-up of temporary furniture and appliances.

If you have any questions, send an email to 31ces.ceihf.avianofurnishings@us.af.mil

Pet Owners Going to US

If you are PSCing with your pet(s) to the US, contact the Vet Clinic at 632.8485 at least 31 days prior to your departure date to ensure your pet’s Rabies vaccination is valid and to schedule an appointment for your health certificate. Your pet’s Rabies vaccination must be at least 30 days old, but not older than 11 months. Microchipping is mandatory. If you are transferring your pet to another person, you must come into the Vet Clinic with the new owner. The new owner must also register the pet with the clinic before we can clear you through the vet clinic. If the new owner is an Italian National, you must bring a MFR signed by your 1st shirt into the clinic that includes the local nationals name, phone number and physical address.

Federal Voting Assistance Program

You may satisfy this requirement by reviewing the Military Voter and UOCAVA tutorials at www.FVAP.gov. Once you have completed a website review, email the following statement to vote.aviano@us.af.mil *I have received and reviewed the Federal Voting Assistance Program (FVAP) tutorial. Please clear this item from my vMPF out-processing checklist.*

Attendance at Plan My Move will also satisfy this out-processing requirement.

IPE

Time to turn in all of your IPE. You can turn them in during customer service hours on Mon-Wed & Fri: 8:00 AM-3:00 PM/ Thur:11:00 AM-3:00 PM, Bldg 933 (remove ALL tape from gear/wash JLIST Top/Bottom)

IPE will provide member with a memorandum to take to Final-Out Appointment

Finance

Having your finances in order is extremely important prior to PCSing. To out-process Finance, submit your departure date and orders via (CSP) Comptroller Services Portal at usaf.dps.mil/teams/saffmCSP/portal/.

For questions/concerns, Finance has walk-in hours on Tuesdays and Thursdays from 9:00 AM-1:00 PM.

Removal From Meal Card

If you have been on meal card at anytime while stationed at Aviano, please contact your CSS to have an AF 220 completed. Once completed, please email breanna.oakes@us.af.mil the completed form and inform her you are needing to be checked off on the out processing list.

E-4 and below who have never been on meal card since stationed on Aviano, please call x8948 to be checked off.

E-5 and above/officers will be automatically cleared & do not need to call.

Base Library

You can contact the Library at 632.5382 to be out-processed within 30 days of your departure. Please make sure you have returned all items.

You will not be able to checkout anything once you have out-processed.

Education Records

The Education Center will evaluate your records for missing grades, TA reimbursement, etc, 60 days prior to your departure date. Please take the appropriate corrective actions, if staff indicates required actions.

Please note, in order to receive your CCAF degree, your requirements needs to be completed PRIOR to your separation.

Please call 632.5330 if you have questoins/concnerns.

Non-Pet Owners/Previous Pet Owners

Non-Pet Owners and Previous Pet-Owners – please contact the Vet Clinic at 632.8485 to be outprocessed.

Previous Pet Owners may be required to provide documentation for death or loss of pet or transfer of ownership. If you are transferring your pet to another
person, you must come into the Vet Clinic with the new owner. The new owner must also register the pet with the clinic before you can be cleared through the vet clinic. If the new owner is an Italian National, you must bring a MFR signed by your 1st shirt into the clinic that includes the local national’s name, phone number and physical address.

TRICARE

TRICARE

All members require a face-to-face official benefits briefing with a TRICARE Beneficiary Service Representative. Briefings occur on a walk-in basis M-F 8:00 AM-4:00 PM: Sign in at the TRICARE Kiosk.

Please be sure to bring 1 copy of your orders to your briefing.

You must have a fly out date prior to out-processing.

DEERS/CAC Verification | IACS Deregistration/RAB Turn-in | Post Office | SDAP

DEERS/CAC Verification

NLT a week prior to your Final Out-Processing Appointment, you must out-process with a DEERS Technician at the MPF to ensure your CAC reflects your DOS/Expiration of Term of Service, and complete the ID Card Memo required for your Final Out-Processing Appt.

To clear this task, you will need a copy of your separation orders, your current CAC, and an appointment which can be scheduled at https://idco.dmdc.osd.mil/idco/#/

Walk-in times are every duty day from 8:00 AM-8:45 PM.

IACS Deregistration/RAB Turn-in

This will take care of 3 checklist items on your VoP checklist.

Hand-carry a copy of your orders to Reports and Analysis (MPF – Bldg 1403) to be signed off on your Installation Access Control System (IACS) checklist item and Reports and Analysis checklist item.

If you have a restricted Area Badge (RAB), bring that along with an AF Form 2586 (you can get this from your Unit Security Manager) to the Reports and Analysis Office. If you do not have a RAB, you will be signed off while de-registering from IACS

Walk-in hours are Mon-Fri from 7:30 AM-4:30 PM.

Post Office
In order to ensure you get your mail during your PCS please download and fill out the Aviano MPS IN/OUT processing form below and send to 31FSS.AVIANO.POSTAL@US.AF.MIL no later than 15 days prior to your departure.

You MUST provide a forwarding address to the Post office (ex., family member, gaining base, friend); failure to do so may result in your mail being returned to the sender.

For any assistance with this, our Customer Service Window hours are Mon-Fri from 1000-1600.

Download: Aviano AB Post Office In/Out Processing Worksheet

Additional helpful links for your PCS:

USPS Standard Forward Mail & Change of Address

USPS Change-of-Address Guide

SDAP

If you are receiving Special Duty Assignment Pay (SDAP), you MUST complete an AF Form 2096. SDAP will stop on the day you depart Aviano AB.

Home Fuels | Passenger Travel

Home Fuels

Don’t forget to get your utilities turned off!

Home Fuels customers MUST submit an Out-Processing Service Request online at https://avianohomefuels.com two weeks prior to clearing their home with their landlord.
If you are separating or retiring, you will be required to pay an estimation for unbilled utility consumption at the time of out-processing.

Contact Information: 632-5083, option1 or 31fss.homefuels@us.af.mil

**Dorm Residents may clear their CSS via Fast PASS**

Passenger Travel

Please email PortCall request and orders/amendments to 31lrs.travel@us.af.mil. Please email an updated SURF if you’ve had a DEROS change.

You can obtain a PortCall Request at our SharePoint:
https://usaf.dps.mil/sites/Aviano/31MSG/31LRS/LGRD/PassengerTravel

Your airline reservation will be made when you complete the PortCall worksheet via email. You must verify or change your reservation by phone/email. Airline tickets will be purchased 7 duty days prior to departure date. Changes to the reservation need to be made no later than 7 duty days prior to departure dates. Please visit our SharePoint for any additional information or to obtain travel documents

Hours of operation: Monday- Friday 9:00 AM-3:00 PM, Closed 3rd Thursday of the month

Contact Information: 632.1514 Opt. 4 or 31lrs.travel@us.af.mil

Medical Records | Schedule Dorm Out

Medical Records

NON PRP/FLYERS: Drop off ONE copy of orders to 31 MDG Medical Records (Main Clinic Bldg 121 Rm GD34) NLT 5 days prior to departure. All medical records (AD member and any dependents) will be mailed to next location.

PRP/FLYERS: Report to the PRP/Flight Medicine and Dental Clinic NLT 3 days prior to your final out to drop off TWO copies of orders.

Schedule Dorm Out

E1-E4 who live in the dorms are required to either call Dorm Management at DSN: 632.3676 / COMM: 043430.3676, or come to the Dorm Management office in building 1428 to set up your dorm out-processing appointment as soon as you know your base final-out date or your fly-out date.

Dorm residents are not authorized to stay in TLA until they have successfully passed their room inspection. You will NOT be cleared in vMPF until you have successfully passed your room inspection.

All E5 and above are cleared from the list weekly as your name appears in the system (generally 2 months ahead). Any questions, call Dorm Management at DSN: 632.3676 / COMM: 043430-3676.

Permesso Di Soggiorno Turn-in | Vehicles/Motorcycle/Gas Card/Orders/Road Tax | Schedule Final Out

Permesso Di Soggiorno Turn-in

To out-process, individuals must come by the Soggiorno Office Bldg 1413, 1st Floor Rm 142, 7 DAYS prior to their final out. Bring a set of orders and Soggiornos only if your dependents have them.

If you do not have dependents or they didn’t require a Soggiorno, you will still need to come to our office to get cleared out.

Members will be provided the clearance memorandum to take to Pass and Reg for out-processing.

If your dependent’s Soggiorno has been lost, report immediately to the Carabinieri station in Area F to file a lost report. The original report will be required to out-process.

Office Hours: 7:30 AM-4:00 PM – Mon, Tue, Wed, and Friday’s. NO WALK-INS ON THURSDAYS!

For any other questions, please call DSN: 632.4806/4806 or email at 31SFS.S5PR.Soggiorno@us.af.mil

Vehicles/Motorcycle/Gas Card/Orders/Road Tax

Vehicles/Motorcycles MUST be shipped, sold, salvaged, or driven/exported.

All vehicles MUST be de-registered 72 Hours BEFORE your final out appointment through the MPS Pass and Registration section. ***Please bring Soggiorno’s red stamp letter prior to final vehicle de-registration (ONLY APPLICABLE to members with dependents).

If you have any further questions, please call Pass and
Registration at 632.4858.

Schedule Virtual Final Out

**YOU MUST HAVE AN APPOINTMENT SCHEDULED FOR A VIRTUAL FINAL OUT**

To schedule a virtual final-out, please mail the following items to 31FSS.FSMPD.Separations@us.af.mil:

Separation Orders
Approved AF 988 for PTDY/Terminal Leave (if applicable)
Flight itinerary

For assistance please email: 31FSS.FSMPD.Separations@us.af.mil

Dental

Dental

All members must bring in a copy of their orders NO EARLIER than 5 duty days prior to your MPF Final Out Appointment.

All PRP members must hand carry their records to their gaining base. Stop by the clinic NO MORE than 3 days prior to your Final Out Appointment.

Please call the Dental Clinic at 632.5060 for any questions.

Final Out

Final Out

You made it. DO NOT MISS YOUR APPOINTMENT!!!

Triple check that you have all necessary documents to bring to your final out. The list will have been provided when you scheduled your final out appointment. Good luck on your future endeavors!

CIAO, BUONA FORTUNA!