This table will breakdown only the steps needed for an assignment in the continental United States.
Your medical travel clearance will be initiated by AFPC and questionnaires available to the sponsor on MyVector. The Travel Screening Questionnaire (TSQ) and Family Member Travel Screener (FMTS) will generate no sooner than 8 months prior to the RNLTD. A record review will take place at both your Losing and Gaining locations.
If you have NO dependents: If you are single with no dependents, a TSQ should not be generated. If you are single or married and have dependents who will not join you at this assignment, state this on the TSQ. Information is generated from DEERS, so please keep this information up to date.
Travel Screener Questionnaire (TSQ): Will populate on myVector, should be in left column under Family medical clearances.
FMTS (Family Member Travel Screener) - Please answer all questions and provide details for any dependent medical conditions requiring specialty care, i.e. endocrinology, orthopedics, etc.
In preparation for an overseas or OCONUS assignment ensure all dependents traveling to the PCS location have the following:
Medical Travel Clearance Forms for CONUS PCS
- DD Form 2792* Mandatory for GSUs if family members require specialty care or have medical needs
- DD Form 2792-1
- DD Form 2870
note: forms notated with an asterisk* must be downloaded and opened in Acrobat on a NIPR in order to be viewed. Forms are also available on https://daffamilyvector.us.af.mil
Helful Hints
https://daffamilyvector.us.af.mil
https://efmpandme.militaryonesource.mil
Org box: usaf.aviano.31-mdg.mbx.aviano-efmpm@mail.mil
Walk in hours: 0900-1200 & 1400-1600
Email your assignment RIP (please remove all PII to include SSN) UNENCRYPTED to usaf.aviano.31-mdg.mbx.amds-flight-medicine-medical-standards@health.mil standards@health.mil
*** IF YOUR ASSIGNMENT RIP HAS NO PPC CODE, then NO PCS medical clearance is required therefore, please do NOT submit a medical clearance listed above, it does not apply to you. ***
Plan My Move is mandatory for all First Term Airmen and accessions. Members must attend NLT 90 days prior to departure, however, we recommend you attend as soon as possible. This briefing is highly informative and will help guide you through the remainder of your out-processing.
REGISTRATION REQUIRED FOR ATTENDANCE; SEATING IS LIMITED.
Call 632-5407 to sign up. See https://installations.militaryonesource.mil/ for info on your next base and to contact your sponsor.
Attendance at this briefing will also satisfy your VOP Federal Voting Assistance Program Requirements.
Call the Dental Clinic at 632-5060 to check if you have any appointment needs 60-90 days from your projected final out date.
If you are an equipment custodian, you do not want to be looking for missing equipment items as you get closer to your PCS date. Be sure you have your paperwork and inventory in order so this can be a smooth turn-over for your new Equipment custodian. If you are not an equipment custodian, you will be automatically signed off.
The following information needs to be emailed to 31LRS.eao@us.af.mil:
For questions, please call 632-8352
Do you or your dependents have an Official or No Fee Passport (not to be confused with your tourist passport)? If so, you are required to e-mail the passport/visa office with the following information at 31fss.passports@us.af.mil
This is not an individual checklist item, but is very important if you are planning on shipping your vehicle to your next destination. It is highly encouraged to get this process started 2-3 months out from your PCS date.
Please call Pass and Registration at 632-4858, option 8, to hear the requirements for shipping your vehicle.
All vehicles MUST be deregistered 72 Hours BEFORE your final out appointment.
Once you have orders, initiate your Personal Property Movement: Log in or register to customer DPS user and begin creating your next move at https://dps.move.mil/cust/standard/user
Check out tutorials on https://my.move.mil/
If you need assistance please email: 31lrs.lgrd.personalproperty@us.af.mil or call 632-1709 to obtain the AVB PPTY Shipping Request.
Refer to the "HOW TO CLEAR ECONOMY HOUSING BROCHURE" received during the Plan My Move Briefing. Also available at the Housing Office.
Send the termination notice letter (available at the housing office) to the landlord at least 30-40 days prior to termination, registered via the Italian post. Must provide signed and dated landlord release letter to obtain clearance.
This would also be a good time to book your nights with lodging, as space is limited.
If you are assigned as an Aviano Facility Manager, you need to send an updated appointment letter to 31CES.CEOEP@us.af.mil to be removed from the FM listing and be cleared for out-processing.
If you are PCSing with your pet(s) to the US, contact the Vet Clinic at 632-8485 at least 31 days prior to your departure date to ensure your pet's rabies vaccination is valid, and to schedule an appointment for their health certificate. Your pet's rabies vaccination must be at least 30 days old, but not older than 11 months. Microchipping is mandatory. If you are transferring your pet to another person, you must come into the Vet Clinic with the new owner. The new owner must also register the pet with the clinic before we can clear you through the Vet Clinic. If the new owner is an Italian National, you must bring an MFR signed by your 1st shirt into the clinic that includes the Local National’s name, phone number and physical address.
If you are an Information Technology Equipment Custodian (ITEC), please use the SharePoint page at https://usaf.dps.mil/sites/Aviano/31MSG/CS/SCO/SCOS/ITAM/SitePages/Home.aspx or call 632-8038 to begin your out-processing.
All Primary ITECS must begin their out-processing NLT 45 days prior to departure.
If you are not on the ITEC account, please email 31cs.scos-adpe@us.af.mil or call 632-8038 to be signed off.
Q-coded airmen must complete a Family Needs Assessment with the local EFMP Family Support (FS) Coordinator.
Contact the Military and Family Readiness Center EFMP-FS Coordinator at
31FSS.Aviano.EFMP-FS@us.af.mil to make an appointment to complete a Needs Assessment and Services Plan NLT 30 days prior to PCS.
Item should be completed after the member has completed the Family Member Travel Screening with EFMP Medical, which can be initiated through MyVector. The system will automatically send you a link on your MyVector dashboard for your Travel Screening Questionnaire (TSQ) when you are within 8 months of your RNLTD.
**Non Q-coded SM's with dependents: Please send a screenshot of your approved travel screening questionnaire to 31FSS.Aviano.EFMP-FS@us.af.mil once it has been completed with EFMP-Medical.**
**Single Service members: Please email EFMP-FS
using the above contact info and indicate you do not have any dependents and you will be signed off**
Unfortunately, you don’t get to keep your appliances you received from the Furnishings Management Section (FMS) when you PCS.
Contact FMS at 632-2272 at least 30 days prior to departure to set up appointment(s) for delivery and/or pick-up of temporary furniture and appliances.
If you have any questions, send an email to 31ces.ceihf.avianofurnishings@us.af.mil
If you are PCSing with your pet(s) to the US, contact the Vet Clinic at 632-8485 at least 31 days prior to your departure date to ensure your pet's rabies vaccination is valid, and to schedule an appointment for their health certificate. Your pet's rabies vaccination must be at least 30 days old, but not older than 11 months. Microchipping is mandatory. If you are transferring your pet to another person, you must come into the Vet Clinic with the new owner. The new owner must also register the pet with the clinic before we can clear you through the Vet Clinic. If the new owner is an Italian National, you must bring an MFR signed by your 1st shirt into the clinic that includes the Local National’s name, phone number and physical address.
If you are an Information Technology Equipment Custodian (ITEC), please use the SharePoint page at https://usaf.dps.mil/sites/Aviano/31MSG/CS/SCO/SCOS/ITAM/SitePages/Home.aspx or call 632-8038 to begin your out-processing.
All Primary ITECS must begin their out-processing NLT 45 days prior to departure.
If you are not on the ITEC account, please email 31cs.scos-adpe@us.af.mil or call 632-8038 to be signed off.
Q-coded airmen must complete a Family Needs Assessment with the local EFMP Family Support (FS) Coordinator.
Contact the Military and Family Readiness Center EFMP-FS Coordinator at
31FSS.Aviano.EFMP-FS@us.af.mil to make an appointment to complete a Needs Assessment and Services Plan NLT 30 days prior to PCS.
Item should be completed after the member has completed the Family Member Travel Screening with EFMP Medical, which can be initiated through MyVector. The system will automatically send you a link on your MyVector dashboard for your Travel Screening Questionnaire (TSQ) when you are within 8 months of your RNLTD.
**Non Q-coded SM's with dependents: Please send a screenshot of your approved travel screening questionnaire to 31FSS.Aviano.EFMP-FS@us.af.mil once it has been completed with EFMP-Medical.**
**Single Service members: Please email EFMP-FS
using the above contact info and indicate you do not have any dependents and you will be signed off**
Unfortunately, you don’t get to keep your appliances you received from the Furnishings Management Section (FMS) when you PCS.
Contact FMS at 632-2272 at least 30 days prior to departure to set up appointment(s) for delivery and/or pick-up of temporary furniture and appliances.
If you have any questions, send an email to 31ces.ceihf.avianofurnishings@us.af.mil
You will receive an AF 2296 via the GOV Licensing Office to bring to your next base if you have a GMV/GOV license.
If you don't have a GMV/GOV license, then you will not receive an AF 2296.
If you are 15-20 days from your final out date and haven't been signed off, please e-mail 31lrs.lgrddoorl@us.af.mil or call 632-4447.
All members require a face-to-face official benefits briefing with a TRICARE Beneficiary Service Representative. Briefings occur on a walk-in basis M-F 0800-1600: Sign in at the TRICARE Kiosk.
Please be sure to bring 1 copy of your orders to your briefing.
**You must have a fly out date prior to out-processing**
This will take care of 3 checklist items on your VoP checklist.
Hand-carry a copy of your orders to Reports and Analysis (MPF - Bldg 1403) to be signed off on your Installation Access Control System (IACS) checklist item and Reports and Analysis checklist item.
If you have a restricted Area Badge (RAB), bring that along with an AF Form 2586 (you can get this from your Unit Security Manager) to the Reports and Analysis Office. If you do not have a RAB, you will be signed off while de-registering from IACS
Walk-in hours are Mon-Fri from 0730-1630.
You want to make sure you continue getting mail during your PCS. You will need to drop off a copy of your PCS orders to the Customer Service Window at the Post Office 15 days prior to your departure.
You MUST provide a forwarding address to the Post Office (ex: family member, gaining base, friend). Failure to do so may result in your mail being returned to the sender.
Customer Service Window hours are Mon-Fri from 1000-1600.
Don't forget to get your utilities turned off!
Home Fuels customers MUST submit an Out-Processing Service Request online at https://avianohomefuels.com two weeks prior to clearing their home with their landlord.
**Dorm Residents may submit a request via the same website, just note that you are a dorm resident**
Please email PortCall request and orders/amendments to 31LRS.TRAVEL@US.AF.MIL. Please email an updated SURF if you've had a DEROS change.
You can obtain a PortCall Request at our SharePoint:
https://usaf.dps.mil/sites/Aviano/31MSG/31LRS/LGRD/PassengerTravel
Your airline reservation will be made when you complete the PortCall worksheet via email. You must verify or change your reservation by phone/email. Airline tickets will be purchased 7 duty days prior to departure date. Changes to the reservation need to be made no later than 7 duty days prior to departure dates. Please visit our SharePoint for any additional information or to obtain travel documents
Hours of operation: Monday- Friday 0900-1500, Closed 3rd Thursday of the month
Contact Information: 632-1514 Opt. 4 or 31LRS.TRAVEL@US.AF.MIL
Members with SECRET or below security clearances: NO ACTION is required. INA will automatically out-process you after your security status is determined to fit this criteria. Members with TOP SECRET/SCI: if read-in to SCI while at Aviano AB, you are required to be debriefed within 30 days from your vMPF final out date.
Walk-ins accepted on Wednesdays from 1400-1500. Outside of walk-in time, please call 632-4460 to set up an appointment.
All non-aircrew will be cleared automatically.
All aircrew and parachutists, email Aviano.HARM@us.af.mil a copy of your orders and the date you anticipate you will be done flying/jumping. If you are aircrew, no need to stop by. Jumpers still need to come to HARM office to collect JRF.
NON PRP/FLYERS: Drop off ONE copy of orders to 31 MDG Medical Records (Main Clinic Bldg 121 Rm GD34) NLT 5 days prior to departure. All medical records (AD member and any dependents) will be mailed to next location.
PRP/FLYERS: Report to the PRP/Flight Medicine and Dental Clinic NLT 3 days prior to your final out to drop off TWO copies of orders. (Note: Your PCS orders will determine whether or not you hand carry your medical records).
E1-E4 who live in the dorms are required to either call Dorm Management at DSN: 632- 3676 / COMM: 043430-3676, or come to the Dorm Management office in building 1428 to set up your dorm out-processing appointment as soon as you know your base final-out date or your fly-out date.
Dorm residents are not authorized to stay in TLA until they have successfully passed their room inspection. You will NOT be cleared in vMPF until you have successfully passed your room inspection.
All E5 and above are cleared from the list weekly as your name appears in the system (generally 2 months ahead). Any questions, call Dorm Management at DSN: 632-3676 / COMM: 043430-3676.
To out-process, individuals must come by the Soggiorno Office Bldg 1413, 1st Floor Rm 142, 7 DAYS prior to their final out. Bring a set of orders and Soggiornos only if your dependents have them.
If you do not have dependents or they didn't require a Soggiorno, you will still need to come to our office to get cleared out.
Members will be provided the clearance memorandum to take to Pass and Reg for out-processing.
If your dependent’s Soggiorno has been lost, report immediately to the Carabinieri station in Area F to file a lost report. The original report will be required to out-process.
Office Hours: 0730-1600 - Mon, Tue, Wed, and Friday's. NO WALK-INS ON THURSDAYS!
For any other questions, please call DSN: 632-4806/4802 or email at 31SFS.S5PR.Soggiorno@us.af.mil
Vehicles/Motorcycles MUST be shipped, sold, salvaged, or driven/exported.
All vehicles MUST be de-registered 72 Hours BEFORE your final out appointment through the MPS Pass and Registration section. ***Please bring Soggiorno's red stamp letter prior to final vehicle de-registration (ONLY APPLICABLE to members with dependents).
If you have any further questions, please call Pass and
Registration at 632-4858.
Final-Outs: Monday, Wednesday, Friday 10:00 am **MUST HAVE APPOINTMENT SCHEDULED PRIOR TO FINAL OUT PROCESSING**
To schedule a final-out, please mail the following items to 31fss.assignments@us.af.mil:
The below list is not all-inclusive. Use the listing provided on final-out appointment.
Please make copies of these items for yourself PRIOR to your appointment.
All members must bring in a copy of their orders NO EARLIER than 5 duty days prior to your MPF Final Out Appointment.
All PRP members must hand carry their records to their gaining base. Stop by the clinic NO MORE than 3 days prior to your Final Out Appointment.
Please call the Dental Clinic at 632-5060 for any questions.
You made it. DO NOT MISS YOUR APPOINTMENT!!!
Triple check that you have all necessary documents to bring to your final out. The list will have been provided when you scheduled your final out appointment. Good luck on your future endeavors!
CIAO, BUONA FORTUNA!
Aviano Air Base
31 FSS, Building 1467, Area F, Aviano Air Base, Italy
31fss.marketing@us.af.mil
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