Continental United States

PCS to the Continental United States

This table will breakdown only the steps needed for an assignment in the continental United States.

EFMP-M

Your medical travel clearance will be initiated by AFPC and questionnaires available to the sponsor on MyVector. The Travel Screening Questionnaire (TSQ) and Family Member Travel Screener (FMTS) will generate no sooner than 8 months prior to the RNLTD. A record review will take place at both your Losing and Gaining locations.

https://myvector.us.af.mil

If you have NO dependents: If you are single with no dependents, a TSQ should not be generated. If you are single or married and have dependents who will not join you at this assignment, state this on the TSQ. Information is generated from DEERS, so please keep this information up to date.

Travel Screener Questionnaire (TSQ): Will populate on myVector, should be in left column under Family medical clearances.

FMTS (Family Member Travel Screener) – Please answer all questions and provide details for any dependent medical conditions requiring specialty care, i.e. endocrinology, orthopedics, etc.

In preparation for an overseas or OCONUS assignment ensure all dependents traveling to the PCS location have the following:

DD 2792: For assignments to a geographically separated unit or GSU, all family members who receive specialty care, must have a DD2792 completed by their medical provider.
DD 2792-1: Required for all children 3-18 years of age- completed and signed by parent/guardian. Page 3 must be signed by representative of child’s current school.
DD2870: For release of medical records-when seen by civilian providers. Dependents over 18 years must sign their own form.
Well-child exams: are current if completed within 24 months of departure, within the last 12 months is best.
Adult physical: ensure adult dependents have current physicals, within one or two years, and have followed up on any specialty care ordered by their PCM. Your gaining base will need documentation (doctor notes) of all specialty care delivered outside of a medical treatment facility (MTF).
Specialty care: be sure to follow-up with any specialty care directed by the medical provider. Your gaining base will need documentation of all specialty care delivered outside of a medical treatment facility (MTF).

Medical Travel Clearance Forms for CONUS PCS

– DD Form 2792* Mandatory for GSUs if family members require specialty care or have medical needs
– DD Form 2792-1
– DD Form 2870

note: forms notated with an asterisk* must be downloaded and opened in Acrobat on a NIPR in order to be viewed. Forms are also available on https://daffamilyvector.us.af.mil

Helful Hints

Dental Clearances are not required for PCS to CONUS
Do not schedule TMO until your family has been medically cleared!!!!
Be sure to follow-up with any providers and/or specialty care. Not following up can delay the process.
Chronic care/Specialty care – this may need to start over at the new location to establish care.

https://daffamilyvector.us.af.mil
https://efmpandme.militaryonesource.mil

Org box: usaf.aviano.31-mdg.mbx.aviano-efmpm@mail.mil
Walk in hours: 9:00 AM-12:00 PM & 2:00 PM-4:00 PM

Flight Medicine

ONLY FOR assignment RIPS that have a PPC code, submit a new medical clearance for PCS by logging into MYIMR then clicking on the medical clearance tab and completing all the prompts to generate a new request.

Email your assignment RIP (please remove all PII to include SSN) UNENCRYPTED to usaf.aviano.31-mdg.mbx.amds-flight-medicine-medical-standards@health.mil standards@health.mil

*** IF YOUR ASSIGNMENT RIP HAS NO PPC CODE, then NO PCS medical clearance is required therefore, please do NOT submit a medical clearance listed above, it does not apply to you. ***

Dental | Passport | Vehicle Shipping

Dental

Call the Dental Clinic at 632.5060 to check if you have any appointment needs 60-90 days from your projected final out date.

Passport

Do you or your dependents have an Official or No Fee Passport (not to be confused with your tourist passport)? If so, you are required to e-mail the passport/visa office with the following information at 31fss.passports@us.af.mil

Copy of your PCS orders
List the expiration dates of OFFICIAL, burgundy color passport
List dependents and expiration dates of all NO FEE passports

Vehicle Shipping

This is not an individual checklist item, but is very important if you are planning on shipping your vehicle to your next destination. It is highly encouraged to get this process started 2-3 months out from your PCS date.

Please call Pass and Registration at 632.4858, option 8, to hear the requirements for shipping your vehicle.

All vehicles MUST be deregistered 72 Hours BEFORE your final out appointment.

Personal Property | Housing

Personal Property

Once you have orders, initiate your Personal Property Movement: Log in or register to customer DPS user and begin creating your next move at https://dps.move.mil/cust/standard/user

Check out tutorials on https://my.move.mil/

If you need assistance please email: 31lrs.lgrd.personalproperty@us.af.mil or call 632.1709 to obtain the AVB PPTY Shipping Request.

Housing

Refer to the “HOW TO CLEAR ECONOMY HOUSING BROCHURE” received during the Plan My Move Briefing. Also available at the Housing Office.

Send the termination notice letter (available at the housing office) to the landlord at least 30-40 days prior to termination, registered via the Italian post. Must provide signed and dated landlord release letter to obtain clearance.

This would also be a good time to book your nights with lodging, as space is limited.

Pet Owners | EFMP-FS | FMS

Pet Owners Going to US

If you are PCSing with your pet(s) to the US, contact the Vet Clinic at 632-8485 at least 31 days prior to your departure date to ensure your pet’s rabies vaccination is valid, and to schedule an appointment for their health certificate. Your pet’s rabies vaccination must be at least 30 days old, but not older than 11 months. Microchipping is mandatory. If you are transferring your pet to another person, you must come into the Vet Clinic with the new owner. The new owner must also register the pet with the clinic before we can clear you through the Vet Clinic. If the new owner is an Italian National, you must bring an MFR signed by your 1st shirt into the clinic that includes the Local National’s name, phone number and physical address.

EFMP-FS

Q-coded airmen must complete a Family Needs Assessment with the local EFMP Family Support (FS) Coordinator.

Contact the Military and Family Readiness Center EFMP-FS Coordinator at
31FSS.Aviano.EFMP-FS@us.af.mil to make an appointment to complete a Needs Assessment and Services Plan NLT 30 days prior to PCS.

Item should be completed after the member has completed the Family Member Travel Screening with EFMP Medical, which can be initiated through MyVector. The system will automatically send you a link on your MyVector dashboard for your Travel Screening Questionnaire (TSQ) when you are within 8 months of your RNLTD.

**Non Q-coded SM’s with dependents: Please send a screenshot of your approved travel screening questionnaire to 31FSS.Aviano.EFMP-FS@us.af.mil once it has been completed with EFMP-Medical.**

**Single Service members: Please email EFMP-FS
using the above contact info and indicate you do not have any dependents and you will be signed off**

FMS

Unfortunately, you don’t get to keep your appliances you received from the Furnishings Management Section (FMS) when you PCS.

Contact FMS at 632.2272 at least 30 days prior to departure to set up appointment(s) for delivery and/or pick-up of temporary furniture and appliances.

If you have any questions, send an email to 31ces.ceihf.avianofurnishings@us.af.mil

Federal Voting Assistance Program

You may satisfy this requirement by reviewing the Military Voter and UOCAVA tutorials at www.FVAP.gov. Once you have completed a website review, email the following statement to vote.aviano@us.af.mil: *I have received and reviewed the Federal Voting Assistance Program (FVAP) tutorial. Please clear this item from my vMPF out-processing checklist.*

Attendance at Plan My Move will also satisfy this out-processing requirement.

IPE

Time to turn in all of your IPE. You can turn them in during customer service hours on Mon-Wed & Fri: 8:00 AM-3:00 PM/ Thur:11:00 AM-3:00 PM, Bldg 933 (remove ALL tape from gear/wash JLIST Top/Bottom)

**IPE will provide member with a memorandum to take to Final-Out Appointment**

Mental Health

Members who have NOT received Mental Health services will be automatically cleared.

Call DSN: 632.5321 to have all MH/FAP/ADAPT history reviewed for case closure and transfer of documentation.

Non-Pet Owners/Previous Pet Owners

Non-Pet Owners and Previous Pet-Owners – please contact the Vet Clinic at 632-8485 to be outprocessed.

Previous Pet Owners may be required to provide documentation for death or loss of pet or transfer of ownership. If you are transferring your pet to another
person, you must come into the Vet Clinic with the new owner. The new owner must also register the pet with the clinic before you can be cleared through the vet clinic. If the new owner is an Italian National, you must bring a MFR signed by your 1st shirt into the clinic that includes the local national’s name, phone number and physical address.

Removal From Meal Card

If you have been on meal card at anytime while stationed at Aviano, please contact your CSS to have an AF 220 completed. Once completed, please email breanna.oakes@us.af.mil the completed form and inform her you are needing to be checked off on the out processing list.

E-4 and below who have never been on meal card since stationed on Aviano, please call x8948 to be checked off.

E-5 and above/officers will be automatically cleared & do not need to call.

Flight Medicine

E-mail usaf.aviano.31-mdg.mbx.amds-flight-medicine-medical-standards@health.mil UNENCRYPTED w/in 30 days of departure date.

E-mail MUST include your assignment RIP (please remove all PII to include SSN) and Final-Out date..

Log into MYIMR and ensure your IMR is GREEN for at least 60-days past your RNLTD.

Finance

Having your finances in order is extremely important prior to PCSing. To out-process Finance, submit your departure date and orders via (CSP) Comptroller Services Portal at usaf.dps.mil/teams/saffmCSP/portal/.

For questions/concerns, Finance has walk-in hours on Tuesdays and Thursdays from 9:00 AM-1:00 PM.

Base Library

You can contact the Library at 632.5382 to be out-processed within 30 days of your departure. Please make sure you have returned all items.

Note: You will not be able to checkout anything once you have out-processed.

TRICARE

TRICARE

All members require a face-to-face official benefits briefing with a TRICARE Beneficiary Service Representative. Briefings occur on a walk-in basis M-F 8:00 AM-4:00 PM: Sign in at the TRICARE Kiosk.

Please be sure to bring 1 copy of your orders to your briefing.

**You must have a fly out date prior to out-processing**

Post Office

You want to make sure you continue getting mail during your PCS. You will need to drop off a copy of your PCS orders to the Customer Service Window at the Post Office 15 days prior to your departure.

You MUST provide a forwarding address to the Post Office (ex: family member, gaining base, friend). Failure to do so may result in your mail being returned to the sender.

Customer Service Window hours are Mon-Fri from 10:00 AM-4:00 PM.

Home Fuels | Passenger Travel

Home Fuels

Don’t forget to get your utilities turned off!

Home Fuels customers MUST submit an Out-Processing Service Request online at https://avianohomefuels.com two weeks prior to clearing their home with their landlord.

**Dorm Residents may submit a request via the same website, just note that you are a dorm resident**

Passenger Travel

Please email PortCall request and orders/amendments to 31lrs.travel@us.af.mil. Please email an updated SURF if you’ve had a DEROS change.

You can obtain a PortCall Request at our SharePoint:
https://usaf.dps.mil/sites/Aviano/31MSG/31LRS/LGRD/PassengerTravel

Your airline reservation will be made when you complete the PortCall worksheet via email. You must verify or change your reservation by phone/email. Airline tickets will be purchased 7 duty days prior to departure date. Changes to the reservation need to be made no later than 7 duty days prior to departure dates. Please visit our SharePoint for any additional information or to obtain travel documents

Hours of operation: Monday- Friday 9:00 AM-3:00 PM, Closed 3rd Thursday of the month

Contact Information: 632.1514 Opt. 4 or 31lrs.travel@us.af.mil

Medical Records | Schedule Dorm Out

Medical Records

NON PRP/FLYERS: Drop off ONE copy of orders to 31 MDG Medical Records (Main Clinic Bldg 121 Rm GD34) NLT 5 days prior to departure. All medical records (AD member and any dependents) will be mailed to next location.

PRP/FLYERS: Report to the PRP/Flight Medicine and Dental Clinic NLT 3 days prior to your final out to drop off TWO copies of orders. (Note: Your PCS orders will determine whether or not you hand carry your medical records).

Schedule Dorm Out

E1-E4 who live in the dorms are required to either call Dorm Management at DSN: 632.3676 / COMM: 043430.3676, or come to the Dorm Management office in building 1428 to set up your dorm out-processing appointment as soon as you know your base final-out date or your fly-out date.

Dorm residents are not authorized to stay in TLA until they have successfully passed their room inspection. You will NOT be cleared in vMPF until you have successfully passed your room inspection.

All E5 and above are cleared from the list weekly as your name appears in the system (generally 2 months ahead). Any questions, call Dorm Management at DSN: 632.3676 / COMM: 043430.3676.

Permisso Di Soggiorno Turn-in | Vehicles/Motorcycle/Gas Card/Orders/Road Tax | Schedule Final Out

Permisso Di Soggiorno Turn-in

To out-process, individuals must come by the Soggiorno Office Bldg 1413, 1st Floor Rm 142, 7 DAYS prior to their final out. Bring a set of orders and Soggiornos only if your dependents have them.

If you do not have dependents or they didn’t require a Soggiorno, you will still need to come to our office to get cleared out.

Members will be provided the clearance memorandum to take to Pass and Reg for out-processing.

If your dependent’s Soggiorno has been lost, report immediately to the Carabinieri station in Area F to file a lost report. The original report will be required to out-process.

Office Hours: 7:30 AM-4:00 PM – Mon, Tue, Wed, and Friday’s. NO WALK-INS ON THURSDAYS!

For any other questions, please call DSN: 632.4806/4802 or email at 31SFS.S5PR.Soggiorno@us.af.mil

Vehicles/Motorcycle/Gas Card/Orders/Road Tax

Vehicles/Motorcycles MUST be shipped, sold, salvaged, or driven/exported.

All vehicles MUST be de-registered 72 Hours BEFORE your final out appointment through the MPS Pass and Registration section. ***Please bring Soggiorno’s red stamp letter prior to final vehicle de-registration (ONLY APPLICABLE to members with dependents).

If you have any further questions, please call Pass and
Registration at 632.4858.

Schedule Final Out

Final-Outs: Monday, Wednesday, Friday 10:00 AM **MUST HAVE APPOINTMENT SCHEDULED PRIOR TO FINAL OUT PROCESSING**

To schedule a final-out, please mail the following items to 31fss.assignments@us.af.mil:

The below list is not all-inclusive. Use the listing provided on final-out appointment.

Flight itinerary
vOP Checklist (All task completed prior to appointment)
Medical/Dental Records (For PRP (Dental records only), Flight Status mbrs)
Dependents Passports/Visa (If applicable and Overseas only)
SGLI (copy)
Current Fitness Report
Soggiorno Memorandum (Red Stamp)
Pass and Registration Memorandum (Red Stamp)
Flight Itinerary
Individual Protective Equipment Memorandum (LRS/IPE)

Please make copies of these items for yourself PRIOR to your appointment.

Final Out

Final Out

You made it. DO NOT MISS YOUR APPOINTMENT!!!

Triple check that you have all necessary documents to bring to your final out. The list will have been provided when you scheduled your final out appointment. Good luck on your future endeavors!

CIAO, BUONA FORTUNA!