Separating from Active Duty
- Separation
- 365 Days
- 180 Days
- 120 Days
- 90 Days
- 60 Days
- 45 Days
- 30 Days
- 20 Days
- 15 Days
- 14 Days
- 10 Days
- 7 Days
- 5 Days
- 1 Day
Separating from the Air Force
This table will breakdown only the steps needed for members who are separating from active duty.
TAP
TAP
The Goal of TAP (Transition Assistance Program) is to provide information, tools and training to ensure service members and their spouses are prepared for the next step in civilian life.
Step 1: Complete Self-Assessment (SA) and Initial Counseling (IC). Request the SA via email at AvianoTap@gmail.com – subject line: SELF-ASSESSMENT. Once the SA is returned, your IC will be scheduled..
Step 2: Complete Pre-Separation Counseling Session.
Step 3: Complete TAP Workshop.
Step 4: Complete Capstone Review.
Once all steps have been completed and signed by Commander/Commander’s Designee, you will be signed off on your VoP Checklist.
ANG In-Service Recruiter | Separation Health and Physical Examination (SHPE) | AFR In-Service Recruiter/Palace Front
ANG In-Service Recruiter
Want to retrain? Tired of Deployments? Want to keep your military benefits? Contact MSgt Brown via e-mail at ebony.brown.6@us.af.mil to learn more.
If you are being medically discharged, please e-mail MSgt Brown to be signed off on your VoP.
Separation Health and Physical Examination (SHPE)
180 Days:
Separation Health and Physical Examination (SHPE):
Business hours: Mon-Fri: 0730 – 1630
DSN: 314-632-5353
The Separation and Health Physical Examination (SHPE) is mandatory for all Active Duty members prior to separation. This process documents and assesses your medical history, medical concerns identified during your military career, and current health status.
To begin your SHPE, go to your IMR and select the SHPE tab.
Questions/concerns can be directed to the following org box: usaf.aviano.31-mdg.mbx.amds-flight-medicine-medical-standards@health.mil
AFR In-Service Recruiter/Palace Front
Leaving Active Duty? Don’t navigate your transition alone. Your In-Service Recruiter has the answers you need to make an informed decision about what’s next.
Contact MSgt Nallelis Mejia via email at nallelis.mejia@us.af.mil or DSN 314-632-4919 today to explore your options and plan for a successful future!
Plan My Move
Plan My Move
Online Resources:
Plan My Move resources are available under each tab on this site (31fss.com/separation). See below for resource locations:
- TMO Personal Property (60 Days)
- Finance (30 Days)
- TMO Passenger Travel (14 Days)
- Home Fuels (14 Days)
- FMS / FMO (10 Days)
- Soggiorno Office (7 Days)
- Housing (5 Days)
Federal Voting Assistance Program (FVAP) – Review the directions in your vOP checklist to satisfy this requirement.
In-Person Plan My Move:
Members and families are encouraged to attend. You will receive expert advice on timelines, vehicle logistics, wine shipping, and travel options – including details regarding pets!
Attending the Plan My Move brief will satisfy the requirement for vOP Federal Voting Assistance Program and the PCS touchpoint in myVector. It is recommended to complete this brief 120 days prior to PCS.
Contact the MFRC at DSN: 632-5407 / Commercial 0434-30-5407 to sign up.
Featured Briefers:
- MFRC
- Soggiorno Office
- AMVRO
- Finance
- TMO Passenger Travel
- TMO Personal Property
- Housing
- FMS / FMO
- Home Fuels
IPE Turn-In | LRS Customer Service Clearance/Bench-Stock/Monitor/ILSS | Equipment Custodian | Separation Health and Physical Examination (SHPE)
IPE Turn-In
Instructions:
1. Complete your Personal Processing Codes (PPC) early! Coordinate with your UDM or CSS to verify completion of your PPC codes for CATM and CBRN. Once verified or completed (as applicable)–You are ready to turn in your gear!
2. Make your appointment (REQUIRED)! To schedule your appointment, use the following link: https://waitwhile.com/accounts/ipemobility?gr=true
You can also schedule your turn-in appointment on the the AF Connect App!
IPE Customer Service Gear Return Hours:
Monday – Tuesday 0800-1530 (Closed Friday)
We are located in Bldg. 933
Contact us at DSN 632-7229 for any questions
3. Create your PIN (REQUIRED)!
Members must create a 6-digit PIN to return their gear, which can be done using the link: https://ils-s.cce.af.mil/ilss/
4. Prep your gear for turn-in!
Members must remove ALL tape from their gear and wash their coats and trousers before arriving for out-processing.
5. Make it to your appointment!
Due to the volume of appointments we receive, we will wait 5 minutes past your appointment time. If you are later than 5 minutes, we will need to move on to help the next customer.
MISSING GEAR?
If any issued items are missing, the member will be subject to voluntary payment or a Financial Liability Investigation.
6. Get your memo!
IPE will provide you with a memorandum to take to your Final-Out Appointment.
LRS Customer Service Clearance/Bench-Stock/Monitor/ILSS
If you are a Bench-Stock monitor, make sure you have a replacement and send the following before turnover to 31LRS.LGRM.CustomerService@us.af.mil to be signed off:
- Block IIA certificate of training (of your replacement)
- New appointment letter
If you are not a Bench-Stock monitor, you will be automatically signed off.
For ILS-S user/customer, call customer service once you no longer require access.
All others will be signed off automatically once LRS verifies you have no pending 31 LRS Supply Actions.
For questions, please call 632-7918
LRS DOCUMENTS:
LRS Customer Service FAQs
Equipment Custodian
If you are an equipment custodian, you do not want to be looking for a replacement custodian or any missing equipment as it gets closer to your PCS date. Be sure you have your paperwork and inventory in order so this can be a smooth turnover for your new Equipment Custodian.
If you are not an equipment custodian, you will be automatically signed off.
The following information needs to be emailed to 31LRS.eao@us.af.mil:
- New appointment letter with primary/alternate.
- New R14/R25 (inventoried/signed by SQ/CC)
- Training certs for new custodians
For questions, please call 632-8352
EQUIPMENT CUSTODIAN DOCUMENTS:
LRS Equipment Custodian FAQs
Separation Health and Physical Examination (SHPE)
90 Days:
Separation Health and Physical Examination (SHPE):
Business hours: Mon-Fri: 0730 – 1630
DSN: 314-632-5353
Call Public Health to schedule a SHPE audiogram (DSN 314-632-3998). Then, call Flight Medicine to schedule your face-to-face SHPE appointment (DSN 314-632-2170).
Facility Manager | EFMP-FS | 31 FSS/FSDL Aviano Base Library | Personal Property
Facility Manager
If you are assigned as an Aviano Facility Manager, you need to send an updated appointment letter to 31CES.CEOEP@us.af.mil to be removed from the FM listing and be cleared for out-processing.
EFMP-FS
To ensure your family members have a smooth transition to your next base, it is important to reach out early to start your planning!
It is highly encouraged that Q-coded Airmen complete a Family Needs Assessment with a local EFMP-Family Support (EFMP-FS) Coordinator.
Contact the Military & Family Readiness Center EFMP-FS Coordinator at 31FSS.Aviano.EFMP-FS@us.af.mil to make an appointment to complete a needs assessment NLT 60 days prior to PCS.
While you may not need to out-process with EFMP-M during your transition, it is important to begin planning 8-12 months out, to prepare to meet any family member’s needs at your next location..
Important Things to Consider!
- Gathering Medical/Dental Records: Service members should obtain and translate all off-post medical and dental records well in advance of the 8-month mark.
- Obtaining Educational Documentation: Communication with teachers regarding IEP and related documentation should be completed early in the PCS process.
The MFRC is here to help you and your family with any of your needs!
31 FSS/FSDL Aviano Base Library
Account holders: you can be out-processed any time from 60 to 7 days prior to departure, if your account and all associated accounts (spouse & dependents) are clear. Please call the Library at 632-5382 to confirm your cleared account and finalize out-processing.
Note: Once you are out-processed, you can no longer check out materials.
Visit the following link to access free entertainment and educational digital resources available 24/7 during your PCS journey!
dodmwrlibraries.org
Personal Property
Once you have orders, initiate your Personal Property Movement: Log in or register to your customer DPS user and begin creating your next move at https://dps.move.mil/cust/standard/user/home.xhtm. When your shipment is completed, email our org box with the documentation.
Check out Tutorials on move.mil
If you need assistance please email: 31lrs.lgrd.personalproperty@us.af.mil or call 632-1709 to obtain the AVB PPTY Shipping Request
PERSONAL PROPERTY DOCUMENTS:
TMO Personal Property PMM
30-3 U.S Agricultural Inspection Cert
DD Form 1252 US CBP Declaration
DD Form 1299 App Shipment Storage
DD Form 1797 PP Counseling Checklist
Motorcycle Required Documents
Wine Required Documents
IT Equipment Custodian (ITEC) | Veterinary Clinic
IT Equipment Custodian (ITEC)
If you are an Information Technology Equipment Custodian (ITEC), please use the SharePoint page at https://usaf.dps.mil/sites/Aviano/31MSG/31CS/SCO/SCOS/ITAM or call 632-8038 to begin your outprocessing.
All Primary ITECS must begin their outprocessing NLT 45 days prior to departure.
If you are not on the ITEC account, please email 31cs.scos-adpe@us.af.mil or call 632-8038 to be signed off.
ITEC DOCUMENTS:
ITAMS FAQs
Veterinary Clinic
If you are PSCing with your pet(s) to the US, contact the Vet Clinic at 632-8485 at least 31 days prior to your departure date to ensure your pet’s rabies vaccination is valid, schedule an appointment for your health certificate, get information for obtaining a pet passport, and schedule an export permit.
Your pet’s rabies vaccination must be at least 21 days old, but not older than 11 months. Microchipping is mandatory. Puppies must be at least 6 months of age to import to the US. The CDC now requires a canine import form, which is mandatory to release your dog from customs. This form is valid for 6 months.
If you are transferring your pet to another person, you must go to the Vet Clinic with the new owner. The new owner must also register the pet with the clinic before you can be cleared through the vet clinic. If the new owner is an Italian National, you must go to the Vet Clinic for the Italian transfer form.
VET CLINIC DOCUMENTS:
Vet Clinic FAQs
Non-Pet Owners/Previous Pet Owners | Aircrew/Controller/Parachutist Records (HARM Records) | Air Force Aid Society (AFAS) | Finance | Passport & Visa Office | SIPR Token Turn-In/LRA | Education Records | Federal Voting Assistance Program | Civilian Supervisor Closeout Actions | Air Force Aid Society (AFAS) | 31FSS/FSDL Aviano Base Library
Non-Pet Owners/Previous Pet Owners
Non-Pet Owners and Previous Pet-Owners – please contact the Vet Clinic at 632-8485 to be out-processed.
Previous Pet Owners may be required to provide documentation for death or loss of the pet, or transfer of ownership. If you are transferring your pet to another person, you must go to the Vet Clinic with the new owner. The new owner must also register the pet with the clinic before you can be cleared through the Vet Clinic. If the new owner is an Italian National, you must go to the Vet Clinic for the Italian transfer form.
VET CLINIC DOCUMENTS:
Vet Clinic FAQs
Aircrew/Controller/Parachutist Records (HARM Records)
All non-aircrew will be cleared automatically.
All aircrew, controllers and parachutists: Email a copy of your separation orders, the date you anticipate you will be done flying/controlling/jumping, and your personal email address to UDG_31OSS_AVIANO_HARM@us.af.mil . If you are a jumper, let the HARM know if you would like to have your Jump Record mailed to your personal address, or if you would like to hand carry your record. All other aircrew: no need to stop by.
HARM DOCUMENTS:
HARM FAQs
Finance
Having your finances in order is extremely important prior to PCS’ing.
To out-process Finance, submit your departure date and orders via (CSP) Comptroller Services Portal at https://CSP.CCE.AF.MIL/#/
For questions/concerns, Finance has walk-in hours Mon-Fri from 0900-1400.
Do not forget – there is a mandatory Separation/Retirement Briefing every Wednesday at 1000!
FINANCE DOCUMENTS:
Finance PMM
Finance FAQs
Passport & Visa Office
Do you and your dependents have an Official or No Fee Passport (not to be confused with your Tourist Passport) and you are separating, but going to the Air National Guard or Reserve? If so, verify if the Official Passport will be needed for that unit, and turn in all No Fee Passports for your dependents.
PASSPORT & VISA DOCUMENTS:
Passport & Visa Office FAQs
SIPR Token Turn-In/LRA
SIPR Token Holder — Please bring your SIPR Token to Bldg. 1442, Room 115, Mon-Fri from 0900-1500. If you do not have a SIPR Token/Account, please send an email with your full name and work center to 31cs.lra@us.af.mil.
SIPR DOCUMENTS:
SIPR Token FAQs
Education Records
The Education Center will evaluate your records for missing grades, TA reimbursement, etc, 60 days prior to your departure date. We can only out-process you when there are no open enrollments or funding requests. TA and AF COOL funding is NOT authorized if you need us to out-process you. Please take the appropriate corrective actions, if staff indicates required actions.
Please note, in order to receive your CCAF degree, your requirements need to be completed PRIOR to your separation.
Please call 632-5440 if you have questions/concerns.
EDUCATION RECORDS DOCUMENTS:
Education Center FAQs
Federal Voting Assistance Program
You may satisfy this requirement by reviewing the Military Voter and UOCAVA tutorials at www.FVAP.gov Once you have completed a website review, email the following statement to vote.aviano@us.af.mil “I have received and reviewed the Federal Voting Assistance Program (FVAP) tutorial. Please clear this item from my vMPF out-processing checklist.”
Attendance at Plan My Move will also satisfy this out-processing requirement.
Civilian Supervisor Closeout Actions
If you are currently supervising a civilian employee, note there are specific closeout actions – such as transferring appraisals, narrative summaries, and hierarchy details – which must be addressed prior to your departure.
Contact the Civilian Personnel Office (CPO) for guidance on these requirements at DSN 632-4058.
If you are not a civilian supervisor, there is no need to call the CPO, as your name will be automatically cleared via Fast Pass, or on a weekly basis, as required.
Air Force Aid Society (AFAS)
Send an email (including full name, last 4 of SSN, and base name) to loanmgt@afas-hq.org, requesting clearance on vMPF.
AFPC will verify with AFAS regarding anuy outstanding loan balances, if any, and AFPC will clear you from vMPF. If you are not cleared within 30 days of your final out appointment, please email a copy of your latest End of Month (EOM) LES and the date of your final out appointment to the Personal Financial Readiness (PFR) org box at 31fss.aviano.financial.readiness@us.af.mil or visit the MFRC Mon-Fri, 0730-1630, with your latest EOM LES and any questions.
MFRC is located on Area F in Bldg 1431 (near Deja Brew & the Post Office).
31 FSS/FSDL Aviano Base Library
Account holders: you can be out-processed any time from 60 to 7 days prior to departure, if your account and all associated accounts (spouse & dependents) are clear. Please call the Library at 632-5382 to confirm your cleared account and finalize out-processing.
Note: Once you are out-processed, you can no longer check out materials.
Visit the following link to access free entertainment and educational digital resources available 24/7 during your PCS journey!
dodmwrlibraries.org
Tricare | GMV/GOV Master Driver Record | Reports & Analysis Records Review | Restricted Area Badge | IACS Deregistration/RAB Turn-In
TRICARE
All members require a face-to-face official benefits briefing with a TRICARE Beneficiary Service Representative. Briefings occur on walk-in basis, M-F 0800-1600: Sign in at the TRICARE Kiosk.
Please be sure to bring 1 copy of your orders to your briefing.
**You must have a fly-out date prior to out-processing**
Helpful Links:
https://www.tricare-overseas.com/
https://www.tricare-overseas.com/beneficiaries/enrollment-and-eligibility
GMV/GOV Master Driver Record
If you have a GMV/GOV license (AF Form 2293) then our office will provide you with a Master Driver Record (AF Form 2296) to take with you to your next base.
If you don’t have a GMV/GOV license, then you will not receive an AF 2296.
If you have any questions, please e-mail 31lrs.lgrddoorl@us.af.mil or call 632-4447.
GMV/GOV DOCUMENTS:
GMV Licensing FAQs
Reports & Analysis Records Review
NEEDS ORDERS TO BE SIGNED OFF
In-person suspense for members stationed at Aviano:
Visit Reports and Analysis at Bldg 1403 (located in the same bldg. as AMVRO) with a copy of your orders for a records check. Walk-in hours: M-F 0730-1530
**members stationed at Camp Darby: email 31sfs.s5r.orgbox@us.af.mil with your DoD ID #, your final out date and a copy of your orders** CAO- 15 Jan 2025
Restricted Area Badge
NEEDS ORDERS TO BE SIGNED OFF
In-person suspense for members stationed at Aviano:
Visit Reports and Analysis at Bldg 1403 (located in the same bldg. as AMVRO) to turn in your restricted area badge and AF form 2586. You must contact your Unit Security Manager to obtain the AF form 2586.
Note: if your line badge was lost or stolen, contact your Unit Security Manager for further instructions.
If you do not have a restricted area badge, visit Reports and Analysis with a copy of your orders to be signed off.
Walk-in hours are Mon-Fri from 0730-1530.
**members stationed at Camp Darby: email 31sfs.s5r.orgbox@us.af.mil with your DoD ID #, your final out date and a copy of your orders** CAO- 15 Jan 2025
IACS Deregistration/RAB Turn-In
This will take care of 3 checklist items on your VoP checklist.
Hand carry a copy of your orders to Reports and Analysis (MPF – Bldg 1403) to be signed off on your Installation Access Control System (IACS) checklist item, and Reports and Analysis checklist item.
If you have a restricted Area badge (RAB), bring that along with an AF Form 2586 (you can get this from your Unit Security Manager) to the Reports and Analysis Office. If you do not have a RAB, you will be signed off while deregistering from IACS
Walk-in hours are Mon-Fri from 0730-1630
DEERS/CAC Verification | Post Office
DEERS/CAC Verification
No later than one week prior to your Final Out-Processing Appointment, you must outproces with a DEERS Technician at the MPF, to ensure your CAC reflects your DOS/Expiration of Term of Service, and complete the ID Card Memo required for your Final Out-Processing Appointment.
To clear this task, you will need to bring the following:
- Copy of Separation Orders
- Your current CAC
To schedule your appointment at a convenient time for you, please visit https://idco.dmdc.osd.mil/idco/locator/
Walk-in Hours:
Mon-Fri: 0730-0830
Post Office
In order to ensure you get your mail during your PCS please download and fill out the Aviano MPS IN/OUT processing form below and send to 31FSS.AVIANO.POSTAL@US.AF.MIL no later than 15 days prior to your departure.
You MUST provide a forwarding address to the Post office (ex., family member, gaining base, friend); failure to do so may result in your mail being returned to the sender.
For any assistance with this, our Customer Service Window hours are Mon-Fri from 1000-1600.
Additional helpful links for your PCS:
Closeout Home Fuels Account | Passenger Travel | Debrief SSO/SSR | Clear Vehicles/Motorcycle/Gas Card/Orders/Road Tax
Home Fuels
Don’t forget to get your utilities turned off!
Home Fuels customers MUST submit an Out-processing Service Request online at https://avianohomefuels.com two weeks prior to clearing their home with their landlord.
If you are separating or retiring, you will be required to pay an estimation for unbilled utility consumption at the time of out-processing.
Contact Information: 632-5083, option 1, or 31fss.homefuels@us.af.mil
HOME FUELS DOCUMENTS:
Home Fuels Out-Processing Frequently Asked Questions (FAQs)
Passenger Travel
Please email Port Call request and orders/amendments to 31LRS.TRAVEL@US.AF.MIL. Please email an updated SURF if you’ve had a DEROS change.
You can obtain a Port Call Request at our SharePoint:
https://usaf.dps.mil/sites/Aviano/31MSG/31LRS/LGRD/PassengerTravel
Your airline reservation will be made when you complete the Port Call worksheet via email NLT 30 days prior to travel. You must verify or change your reservation by phone/email. Airline tickets will be purchased once we receive the ticket release letter from MPF. Make sure all dependents are listed on orders. Changes to the reservation need to be made no later than 7 duty days prior to departure dates. Please visit our SharePoint for any additional information or to obtain travel documents
Hours of operation: Monday- Friday 0900-1500, Closed 3rd Thursday of the month
Contact Information: 632-1514 Opt. 4, or 31LRS.TRAVEL@US.AF.MIL
PASSENGER TRAVEL DOCUMENTS:
TMO Passenger Travel PMM
Debrief SSO/SSR
NO ACTION is required for members with SECRET or below security clearances: INA will automatically out-process you after your security status is determined to fit this criteria.
Members with TOP SECRET/SCI: If read-in to SCI while at Aviano AB, you are required to be debriefed within 30 days from your vMPF final out date.
Outprocessing occurs every Thursday from 1300-1400 at the Wing Tip (Bldg. 1360 next to Command Post).
Please call DSN 632-8645 to set up an appointment and/or if you have any questions!
NOTE:
If your DEROS has changed, you may need to call and check within 14 days of your Final Out date.
Clear Vehicles/Motorcycles/Gas Card/Orders/Road Tax
Vehicles MUST be shipped, sold, salvaged, driven, or exported.
ALL vehicles must be de-registered 72 hours before MPF Final Out Appointment
Shipping a Vehicle (VPC or Private):
Member Actions:
1) Turn in gas card to the BX Customer Service Desk and bring back the fuel authorization paper to Pass and Registration (Primary Vehicle)
2) Road Taxes MUST be current (Secondary Vehicle)
3) Bring your registration packet
4) Bring a copy of your PCS/Separation/Retirement Orders
5) Remove Cover Plates from vehicle(s)
6) If you have a lien on your vehicle, you MUST either bring a “Loan Satisfaction Letter” or “Permission to Ship Letter” from your financial institution
7) If you are shipping privately (not VPC), you will need to obtain a Police Check from Pass and Registration. We will also need a T1 Customs document once the vehicle leaves Italy (if shipping through Transglobal, they should email the T1 to our office; if you are shipping with another company or dealership, you must ensure we receive the T1 prior to your MPF Final Out Appointment)
Pass and Registration Actions:
1) Pass and Registration will issue you temporary plates and stamp your registration with the new expiration date (100 days for CONUS and 45 days for OCONUS)
Motorcycle Shipping:
1) Road Taxes MUST be current (Secondary Vehicle)
2) Remove Cover Plates from vehicle(s)
3) Bring a copy of your PCS/Separation/Retirement Orders
Selling:
AFI-AFI Transfer
Members wanting to sell their car to another military member will need to bring the following items to Pass and Registration Office:
SELLER:
1) Turn in gas card to the BX Customer Service Desk and bring back the fuel authorization paper to Pass and Registration (Primary Vehicle)
2) Road Taxes MUST be current (Secondary Vehicle)
3) A current PASSING vehicle safety inspection within 60 days of sale/transfer of vehicle, regardless of the year of vehicle
4) If you have a lien on your vehicle, you MUST either bring a “Loan Satisfaction Letter” or “Lien Release Letter” from your financial institution, or the vehicle title
5) Insurance MUST be current
BUYER:
1) Needs to bring proof of insurance for seller’s vehicle with the correct cover plate information
2) If buyer already has a vehicle in their profile, vehicle MUST be up to date and current
NOTE: Once Pass and Registration receives all of the above items, an appointment will be scheduled with both members to conduct the transfer. If seller is unable to be present, a POA is required; the buyer CANNOT be the Attorney In Fact for the Seller.
Sale to a Dealership
Members have the option to sell their vehicle to one of the authorized dealerships:
- Rosco’s
- Military Auto Source
- Military Auto Sales
- Patriot
- Used Car Guys
Members CANNOT sell their vehicle to a local national!
Members MUST have had their vehicle registered for AT LEAST 6 months before they can sell it to a dealership.
Member Actions:
1) Turn in gas card to the BX Customer Service Desk and bring back the fuel authorization paper to Pass and Registration (Primary Vehicle)
2) Road Taxes MUST be current (Secondary Vehicle)
3) Insurance MUST be current
4) Buyer’s Offer from Dealership
5) Communico (English & Italian)
Pass and Registration Actions:
1) Pass and Registration will print out an E-7 or above letter and MUST be signed by leadership if member is E-6 and below. E-7 and above can sign for themselves
2) Once Pass and Registration receives all of the above, they will stamp the Communico for the member to take back to the dealership
After Sale:
Members must do the following items after the sale is completed:
1) Remove Cover Plates from vehicle (s) and bring to Pass and Registration
2) Bring IM-7 Customs Documents from dealership to Pass and Registration
Sale to Another Italian Base:
Buyer and seller MUST come to Pass and Registration
SELLER:
1) Bring previous vehicle registration
2) A current PASSING vehicle safety inspection
3) Turn in gas card to the BX Customer Service Desk and bring back the fuel authorization paper to Pass and Registration (Primary Vehicle)
4) Road Taxes MUST be current (Secondary Vehicle)
5) Remove Cover Plates from vehicle (s) and bring to Pass and Registration
BUYER:
1) Needs to bring a valid AFI License (proof they are allowed to drive in Italy)
2) Needs to bring proof of insurance for seller’s vehicle with the correct AFI plate information
3) After receipt of Bill of Sale, they will take everything to their Pass and Registration Office to finalize the transfer
Pass and Registration Actions:
Will issue temporary plates with a 45 day expiration from date of sale
Will issue the Bill of Sale to Buyer and Seller
Brief seller the transfer IS NOT final until buyer goes to their base Pass and Registration Office and transfers the vehicle
Salvage:
Member must bring the following items to the Pass and Registration Office:
1) Turn in gas card to the BX Customer Service Desk and bring back the fuel authorization paper to Pass and Registration (Primary Vehicle)
2) Road Taxes MUST be current (Secondary Vehicle)
3) Codice Fiscale
4) If there is a lien on the vehicle, MUST either bring a “Loan Satisfaction Letter” OR “Lien Release Letter” from your financial institution or vehicle title
5) Insurance MUST be current
Pass and Registration will issue a Salvage Authorization Form and give it to member. Member has 72 hours to salvage vehicle
After vehicle has been salvaged, member will bring back salvage receipt and cover plates
NOTE: There is only ONE authorized Salvage Yard for AFI plated vehicles. Information can be obtained at the Pass and Registration Office. If your vehicle is salvaged at any other salvage yard other than the one authorized, they will be liable to pay customs fees.
VEHICLE CLEARING DOCUMENTS:
31 FW DIY Vehicle PCS Cleaning Guide
Furnishing Management Section (FMS)
Unfortunately, you don’t get to keep your appliances you received from the Furnishings Management Section (FMS) when you PCS.
Contact FMS at DSN 632-2272 at least 30 days prior to departure to set up appointment(s) for delivery and/or pick-up of temporary furniture and appliances. Pickup can be scheduled up to 45 days from your departure date.
If you have any questions, send an email to 31ces.ceihf.fms@us.af.mil
FMS DOCUMENTS:
FMS Frequently Asked Questions (FAQs)
Clear Dorms
E1-E4 who live in the dorms are required to either call Dorm Management at DSN: 632- 3676 / COMM: 043430-3676 or come to the Dorm Management Office in building 1428 to set up your dorm out-processing appointment. This must be done as soon as you know your base final-out date or your fly-out date.
Dorm residents are not authorized to stay in TLA until they have successfully passed their room inspection. You will NOT be cleared in vMPF until you have successfully passed your room inspection.
This task is eligible for Fast Pass, but just in case, all E-5 and above are cleared from the list weekly as your name appears in the system (generally 2 months ahead). Any questions, call Dorm Management at DSN: 632-3676 / COMM: 043430-3676
Soggiorno Office
Soggiornos
Members without dependents (Single / Unaccompanied) do not need to visit or contact the Soggiorno Office.
Members with dependents who are still here must visit the Soggiorno Office no more than 7 days prior to your MPF final out, with a copy of your orders and all the Soggiornos.
Members with dependents who already departed or are departing under the Early Return of Dependents (ERD) program: turn in all Soggiornos with a copy of your orders, in order to out-process.
LOST OR STOLEN SOGGIORNOS:
If a Soggiorno has been lost, immediately report to the Soggiorno Office to get a copy of the Soggiorno, and then go to the Carabinieri station on Area F to file a lost report. The original report will be required to out-process.
Note: GSU members with dependents whose Soggiornos were not issued here will not be issued an out-processing MFR.
Office hours: 0730-1200 & 1300-1530
Call 632-4806 or email 31sfs.soggiorno@us.af.mil for questions.
SOGGIORNO OFFICE DOCUMENTS:
Housing | Medical Records | Dental Records
Housing
READ:
Download the HOW TO CLEAR ECONOMY HOUSING BROCHURE below. Hard copies of brochure are available at the Housing Office.
Read and get familiar with contract clauses, Para.6 Termination of Contract, Para. 10 Security Deposit, Para. 11 Damages, and Para. 12 Mover’s Damages.
VERIFY:
Rental payments are current and housing related bills have been paid. Ask the landlord to provide latest/final bills prior to the final inspection. Keep your bank account open and provide it to your landlord to receive your security deposit back.
TERMINATION NOTICE LETTER:
Send the termination notice letter (included in the brochure) to the landlord as soon as you receive orders and have set a departure date. Termination notification can be sent via registered mail, or hand carried (obtain Landlord signature for receipt/acknowledgement when hand carried).
On the termination notice indicate the dates of the pre-final and final inspection. The pre-final inspection should be scheduled at least 60-40 days prior to the final inspection, this to allow time to work any issues or disputes that may arise during the inspection and be ready for a seamless final inspection. Final inspection shall be scheduled right after you moved in TLA within the 10 -TLA days authorized.
PRE-FINAL INSPECTION:
Make sure you have copy of “Premises Conditions /Inventory” report redacted with the landlord during move-in walkthrough identifying existing damages.
FINAL INSPECTION:
Make sure all personal belongings and government items have been removed, the house is cleaned and ready to be returned to the landlord.
LANDLORD RELEASE LETTER:
Provide signed and dated landlord release letter to the Housing office to obtain clearance letter.
TEMPORARY LODGING ALLOWANCE (TLA):
Members are authorized up to 10 days of TLA prior to departure
TLA is to be claimed prior to departing Aviano
Must provide the Housing office a copy of paid Lodging receipt, Base Lodging non-availability statement if staying off base, and copy of orders.
K&E GOVERNMENT LEASED HOUSING
Call 632-2272 to set up pre and final out inspection and to receive further instructions.
HOUSING DOCUMENTS
How to Clear Housing: Full Packet
Packet 5, Section 1: Termination of Lease
Packet 5, Section 2: Termination of Utilities
Packet 5, Section 3: Departure TLA
Housing Frequently Asked Questions (FAQs)
Medical Records
NON PRP/FLYERS:
Provide your projected departure date in email to ensure we process your records in the proper order with other outbound members.
Please contact 31 MDG Medical Records (Main Clinic Bldg. 121 Rm) NLT 5 days prior to your final out via email or DSN 632-5309 so we can prepare your medical records.
PRP/FLYERS:
Report to the Warrior Medicine Clinic NLT 5 days prior to your final out to drop off TWO copies of orders.
For GSU members, email Medical Records Org Box: usaf.aviano.31-mdg.mbx.topa-outpatient-medical-records@health.mil.
**Important Note**
It is recommended that you request a copy of your medical record. Please see DD Form 2870 below. This will be used to transmit your medical records to you via DoD SAFE.
Dental Records
Contact Dental Clinic no earlier than 5 days prior to final out via email (usaf.aviano.31-mdg.mbx.ds-sgd@health.mil) or DSN (632-5060). Please provide your MPF final out date to be signed off.
Final Out
Final Out
You made it. DO NOT MISS YOUR APPOINTMENT!!!
Triple check that you have all necessary documents to bring to your final out. The list will have been provided when you scheduled your final out appointment. Good luck on your future endeavors!
CIAO, BUONA FORTUNA!