Outside Continental United States

PCS to a base Outside the Continental United States

This table will breakdown only the steps needed for an assignment outside the continental United States.

Veterinary Clinic | Medical Standards Management Element (MSME)

Veterinary Clinic

Pets are part of the family and require proper documentation just like everyone else. If you are PCSing with your pet to a country other than the US, you may need additional documentation up to 180 days prior to departure (Japan). Puppies must be at least 18 weeks of age to travel.

If you are transferring your pet to another person, you must go to the Vet Clinic with the new owner. The new owner must also register the pet with the clinic before you can be cleared through the vet clinic. If the new owner is an Italian National, you must go to the Vet Clinic for the Italian transfer form.

VET CLINIC DOCUMENTS:
Vet Clinic FAQs

Medical Standards Management Element (MSME)

Business Hours: M-F 0730-1630 | DSN: 632-5353

Only for assignment RIPS that have a PPC code – submit a new medical clearance for PCS by logging into MYIMR, then clicking on the medical clearance tab and completing all the prompts to generate a new request.

Email your assignment RIP to usaf.aviano.31-mdg.mbx.amds-flight-medicine-medical-standards@health.mil UNENCRYPTED (please remove all PII, to include your SSN).

**IF YOUR ASSIGNMENT RIP HAS NO PPC CODE, THEN NO PCS MEDICAL CLEARANCE IS REQUIRED. Therefore, please do NOT submit a medical clearance listed above, as it does not apply to you.**

EFMP-M | Initial Assignment Briefing | Plan My Move

EFMP-M

Your medical travel clearance will be initiated by AFPC and questionnaires will be available to the sponsor on MyVector.

The Travel Screening Questionnaire (TSQ) and Family Member Travel Screener (FMTS) will generate no sooner than 8 months prior to the RNLTD & 8 days after notification. A record review will take place at both your Losing and Gaining locations. Members with dependents will complete a Travel Screener via MyVector; if further screening is required, you will be directed to do so in the system. If no further screening is required, email us once you complete the travel screener.

In preparation for an overseas or OCONUS assignment, ensure all dependents traveling to the PCS location have the following:

DD 2792: For assignments to a geographically separated unit or GSU, all family members who receive specialty care must have a DD2792 completed by their medical provider.
DD 2792-1: Required for all children 3-18 years of age – completed and signed by the parent/guardian. Page 3 must be signed by a representative of the child’s current school.
Well-Child Exams: Ages 0-5 are current on their Well-Child exams. Ages 6-17 physical completed within 24 months of departure – within the last 12 months is best.
Adult Physical: ensure adult dependents have current physicals, within one or two years, and have followed up on any specialty care ordered by their PCM. Your gaining base will need documentation (doctor notes) of all specialty care delivered outside of a medical treatment facility (MTF).
Specialty Care: be sure to follow-up with any specialty care directed by the medical provider. Your gaining base will need documentation of all specialty care delivered outside of a medical treatment facility (MTF).

If you do not receive the travel screener in MyVector, email us your RIP if it’s been more than 8 days since you’ve received your notification & you are within 8 months of your RNLTD.

Org Box: usaf.aviano.31-mdg.mbx.aviano-efmpm@health.mil

Walk-in Hours: 0900-1200 & 1400-1600, M-F

Important Notes:

All overseas locations are unique in regard to the availability of specialty care.
Do not schedule TMO until your family has been medically cleared!
Be sure to follow up with any providers and/or specialty care. Not following up can delay the process.
Chronic care/Specialty care – this may need to start over to establish your care with a new provider.

Initial Assignment Briefing

OCONUS Initial Assignment Briefs are held every Thursday at the MPF, Bldg 1403, from 0830-0900.

Short Tour OCONUS Brief is from 0900-0930.

Please visit the following link to schedule your briefing: https://www.signupgenius.com/go/10C0549AEA82EA4F4CE9-57273563-initial

Plan My Move

Online Resources:
Plan My Move resources are available under each tab on this site (31fss.com/oconus). See below for resource locations:

TMO Personal Property (60 Days)
Finance (30 Days)
TMO Passenger Travel (14 Days)
Home Fuels (14 Days)
FMS / FMO (10 Days)
Soggiorno Office (7 Days)
Housing (5 Days)

Federal Voting Assistance Program (FVAP) – Review the directions in your vOP checklist to satisfy this requirement.

In-Person Plan My Move:
Members and families are encouraged to attend. You will receive expert advice on timelines, vehicle logistics, wine shipping, and travel options – including details regarding pets!

Attending the Plan My Move brief will satisfy the requirement for vOP Federal Voting Assistance Program and the PCS touchpoint in myVector. It is recommended to complete this brief 120 days prior to PCS.

Contact the MFRC at DSN: 632-5407 / Commercial 0434-30-5407 to sign up.

Featured Briefers:

MFRC
Soggiorno Office
AMVRO
Finance
TMO Passenger Travel
TMO Personal Property
Housing
FMS / FMO
Home Fuels

IPE Turn-In | LRS Customer Service Clearance/Bench-Stock/Monitor/ILSS | Equipment Custodian

IPE Turn-In

Instructions:

1. Complete your Personal Processing Codes (PPC) early! Coordinate with your UDM or CSS to verify completion of your PPC codes for CATM and CBRN. Once verified or completed (as applicable)–You are ready to turn in your gear!

2. Make your appointment (REQUIRED)! To schedule your appointment, use the following link: https://waitwhile.com/accounts/ipemobility?gr=true

You can also schedule your turn-in appointment on the the AF Connect App!

IPE Customer Service Gear Return Hours:

Monday – Tuesday 0800-1530 (Closed Friday)

We are located in Bldg. 933

3. Create your PIN (REQUIRED)!

Members must create a 6-digit PIN to return their gear, which can be done using the link: https://ils-s.cce.af.mil/ilss/

4. Prep your gear for turn-in!

Members must remove ALL tape from their gear and wash their coats and trousers before arriving for out-processing.

5. Make it to your appointment!

Due to the volume of appointments we receive, we will wait 5 minutes past your appointment time. If you are later than 5 minutes, we will need to move on to help the next customer.

MISSING GEAR?

If any issued items are missing, the member will be subject to voluntary payment or a Financial Liability Investigation.

6. Get your memo!

IPE will provide you with a memorandum to take to your Final-Out Appointment.

LRS Customer Service Clearance/Bench-Stock/Monitor/ILSS

If you are a Bench-Stock monitor, make sure you have a replacement and send the following before turnover to 31LRS.LGRM.CustomerService@us.af.mil to be signed off:

Block IIA certificate of training (of your replacement)
New appointment letter

If you are not a Bench-Stock monitor, you will be automatically signed off.

For ILS-S user/customer, call customer service once you no longer require access.

All others will be signed off automatically once LRS verifies you have no pending 31 LRS Supply Actions.

For questions, please call 632-7918

LRS DOCUMENTS:
LRS Customer Service FAQs

Equipment Custodian

If you are an equipment custodian, you do not want to be looking for a replacement custodian or any missing equipment as it gets closer to your PCS date. Be sure you have your paperwork and inventory in order so this can be a smooth turnover for your new Equipment Custodian.

If you are not an equipment custodian, you will be automatically signed off.

The following information needs to be emailed to 31LRS.eao@us.af.mil:

New appointment letter with primary/alternate.
New R14/R25 (inventoried/signed by SQ/CC)
Training certs for new custodians

For questions, please call 632-8352

EQUIPMENT CUSTODIAN DOCUMENTS:
LRS Equipment Custodian FAQs

Facility Manager | EFMP-FS | 31 FSS/FSDL Aviano Base Library | Personnel Reliability Assurance Program (PRAP) | Personal Property

Facility Manager

If you are assigned as an Aviano Facility Manager, you need to send an updated appointment letter to 31CES.CEOEP@us.af.mil to be removed from the FM listing and be cleared for out-processing.

EFMP-FS

To ensure your family members have a smooth transition to your next base, it is important to reach out early to start your planning!

All Q-coded Airmen must complete a Family Needs Assessment and Services Plan (DD form 3054) with a local EFMP-Family Support (EFMP-FS) staff member.

Contact the Military & Family Readiness Center EFMP-FS staff at 632-5407 or 31FSS.Aviano.EFMP-FS@us.af.mil to make an appointment to complete the requirement NLT 60 days prior to PCS.

Items should be completed after the member has completed the Family Member Travel Screening with EFMP Medical, which can be initiated through MyVector. The system will automatically send you a link on your MyVector dashboard for your Travel Screening Questionnaire (TSQ) when you are within 8 months of your RNLTD.

Important Things to Consider!

Gathering Medical/Dental Records: Service members should obtain and translate all off-post medical and dental records well in advance of the 8-month mark.
Obtaining Educational Documentation: Communication with teachers regarding IEP and related documentation should be completed early in the PCS process.
Outdated DD 2792/DD 2792-1 forms (older than one year) are unacceptable for FMTS, often leading to PCS order delays.

**Non Q-coded service members with dependents: EFMP-FS staff will clear you from Virtual MPF NLT a week prior to your PCS date. No action is required by service members.

31 FSS/FSDL Aviano Base Library

Account holders: you can be out-processed any time from 60 to 7 days prior to departure, if your account and all associated accounts (spouse & dependents) are clear. Please call the Library at 632-5382 to confirm your cleared account and finalize out-processing.

Note: Once you are out-processed, you can no longer check out materials.

Visit the following link to access free entertainment and educational digital resources available 24/7 during your PCS journey!
dodmwrlibraries.org

Personnel Reliability Assurance Program (PRAP)

Members projected for PRP assignment must contact the Installation PRAP monitor at 31FSS.PRP@US.AF.MIL to ensure all requirements are met prior to departing to their next PDS.

NOTE: Non-PRP to PRP assignments require a completed DAF 286, PRP to PRP assignments must have the proper PRP code updated in the member’s milPDS record.

All SF (3P0/3P1) personnel must complete ALL actions within PPC: (ASF) prior to requesting to be cleared (signed RIP and Security Clearance memorandum).

For all additional members, please email the org box to be cleared 60-90 days prior to departure. Members must submit the required documentation to the org box.

PRAP DOCUMENTS:
PRAP FAQs

Personal Property

Once you have orders, initiate your Personal Property Movement: Log in or register to your customer DPS user and begin creating your next move at https://dps.move.mil/cust/standard/user/home.xhtm. When your shipment is completed, email our org box with the documentation.

Check out Tutorials on move.mil

If you need assistance please email: 31lrs.lgrd.personalproperty@us.af.mil or call 632-1709 to obtain the AVB PPTY Shipping Request

PERSONAL PROPERTY DOCUMENTS:
TMO Personal Property PMM
30-3 U.S Agricultural Inspection Cert
DD Form 1252 US CBP Declaration
DD Form 1299 App Shipment Storage
DD Form 1797 PP Counseling Checklist
Motorcycle Required Documents
Wine Required Documents

IT Equipment Custodian (ITEC) | Personnel Processing Code (PPC) Pre-Check

IT Equipment Custodian (ITEC)

If you are an Information Technology Equipment Custodian (ITEC), please use the SharePoint page at https://usaf.dps.mil/sites/Aviano/31MSG/31CS/SCO/SCOS/ITAM or call 632-8038 to begin your outprocessing.

All Primary ITECS must begin their outprocessing NLT 45 days prior to departure.

If you are not on the ITEC account, please email 31cs.scos-adpe@us.af.mil or call 632-8038 to be signed off.

ITEC DOCUMENTS:
ITAMS FAQs

Personnel Processing Code (PPC) Pre-Check

This is a mandatory appointment scheduled 45-60 days prior to your projected departure date (PDD). All members PCSing to an OCONUS location will have a PPC. Only specific members PCSing CONUS will have a PPC. PPC codes are located on the 2nd page of your orders, or on the bottom of the 2nd page of your assignment RIP. PPC pre-checks are every Tuesday from 0800-0900.

Please visit the following link to schedule your PPC Pre-Check: https://www.signupgenius.com/go/10C0549AEA82EA4F4CE9-57301860-ppcprecheck

**If you do not have a PPC, please have your CSS sign you off**

Non-Pet Owners/Previous Pet Owners

Non-Pet Owners and Previous Pet-Owners – please contact the Vet Clinic at 632-8485 to be out-processed.

Previous Pet Owners may be required to provide documentation for death or loss of the pet, or transfer of ownership. If you are transferring your pet to another person, you must go to the Vet Clinic with the new owner. The new owner must also register the pet with the clinic before you can be cleared through the Vet Clinic. If the new owner is an Italian National, you must go to the Vet Clinic for the Italian transfer form.

VET CLINIC DOCUMENTS:
Vet Clinic FAQs

Aircrew/Controller/Parachutist Records (HARM Records)

All non-aircrew will be cleared automatically.

All aircrew, controllers and parachutists: Email a copy of your orders and the date you anticipate you will be done flying/controlling/jumping to UDG_31OSS_AVIANO_HARM@us.af.mil . If you are a jumper, let the HARM know if you would like to have your Jump Record mailed, or if you would like to hand carry your record to your gaining unit. All other aircrew: no need to stop by.

HARM DOCUMENTS:
HARM FAQs

Medical Standards Management Element (MSME)

Business Hours: M-F 0730-1630 | DSN: 632-5353

Email usaf.aviano.31-mdg.mbx.amds-flight-medicine-medical-standards@health.mil UNENCRYPTED within 30 days of your departure date. Email MUST include your assignment RIP (please remove all PII, to include your SSN), and Final-Out date.

Log-in to MYIMR and ensure your IMR is GREEN for at least 60 days past your RNLTD.

Finance

Having your finances in order is extremely important prior to PCS’ing.

To out-process Finance, submit your departure date and orders via (CSP) Comptroller Services Portal at https://CSP.CCE.AF.MIL/#/

For questions/concerns, Finance has walk-in hours Mon-Fri from 0900-1400.

FINANCE DOCUMENTS:
Finance PMM
Finance FAQs

Passport & Visa Office

Are you and your Dependents PCSing to another overseas location? If so, you are required to send in your PCS orders, as the No-Fee Passports will not need to be turned in. Please ensure you have started the process to obtain a Visa needed for the country you are PCSing to.

PASSPORT & VISA DOCUMENTS:
Passport & Visa Office FAQs

SIPR Token Turn-In/LRA

SIPR Token Holder — Please bring your SIPR Token to Bldg. 1442, Room 115, Mon-Fri from 0900-1500. If you do not have a SIPR Token/Account, please send an email with your full name and work center to 31cs.lra@us.af.mil.

SIPR DOCUMENTS:
SIPR Token FAQs

Mental Health PCS Clearance

All Mental Health, Family Advocacy, and ADAPT history will be reviewed as part of your final medical clearance. We will review records for case closure and transfer.

Members who never received services will be automatically cleared as we work through our queue within 30 days of your departure.

For any questions, please call DSN 632-5321.

Federal Voting Assistance Program

You may satisfy this requirement by reviewing the Military Voter and UOCAVA tutorials at www.FVAP.gov Once you have completed a website review, email the following statement to vote.aviano@us.af.mil “I have received and reviewed the Federal Voting Assistance Program (FVAP) tutorial. Please clear this item from my vMPF out-processing checklist.”

Attendance at Plan My Move will also satisfy this out-processing requirement.

Civilian Supervisor Closeout Actions

If you are currently supervising a civilian employee, note there are specific closeout actions – such as transferring appraisals, narrative summaries, and hierarchy details – which must be addressed prior to your departure.

Contact the Civilian Personnel Office (CPO) for guidance on these requirements at DSN 632-4058.

If you are not a civilian supervisor, there is no need to call the CPO, as your name will be automatically cleared via Fast Pass, or on a weekly basis, as required.

31 FSS/FSDL Aviano Base Library

Note: Once you are out-processed, you can no longer check out materials.

Visit the following link to access free entertainment and educational digital resources available 24/7 during your PCS journey!
dodmwrlibraries.org

Tricare | GMV/GOV Master Driver Record | Reports & Analysis Records Review | Restricted Area Badge | IACS Deregistration/RAB Turn-In

TRICARE

All members require a face-to-face official benefits briefing with a TRICARE Beneficiary Service Representative. Briefings occur on walk-in basis, M-F 0800-1600: Sign in at the TRICARE Kiosk.

Please be sure to bring 1 copy of your orders to your briefing.

**You must have a fly-out date prior to out-processing**

Helpful Links:

https://www.tricare-overseas.com/

https://www.tricare-overseas.com/beneficiaries/enrollment-and-eligibility

GMV/GOV Master Driver Record

If you have a GMV/GOV license (AF Form 2293) then our office will provide you with a Master Driver Record (AF Form 2296) to take with you to your next base.

If you don’t have a GMV/GOV license, then you will not receive an AF 2296.

If you have any questions, please e-mail 31lrs.lgrddoorl@us.af.mil or call 632-4447.

GMV/GOV DOCUMENTS:

GMV Licensing FAQs

Reports & Analysis Records Review

NEEDS ORDERS TO BE SIGNED OFF

In-person suspense for members stationed at Aviano:

Visit Reports and Analysis at Bldg 1403 (located in the same bldg. as AMVRO) with a copy of your orders for a records check. Walk-in hours: M-F 0730-1530

**members stationed at Camp Darby: email 31sfs.s5r.orgbox@us.af.mil with your DoD ID #, your final out date and a copy of your orders** CAO- 15 Jan 2025

Restricted Area Badge

NEEDS ORDERS TO BE SIGNED OFF

In-person suspense for members stationed at Aviano:

Visit Reports and Analysis at Bldg 1403 (located in the same bldg. as AMVRO) to turn in your restricted area badge and AF form 2586. You must contact your Unit Security Manager to obtain the AF form 2586.

Note: if your line badge was lost or stolen, contact your Unit Security Manager for further instructions.

If you do not have a restricted area badge, visit Reports and Analysis with a copy of your orders to be signed off.

Walk-in hours are Mon-Fri from 0730-1530.

**members stationed at Camp Darby: email 31sfs.s5r.orgbox@us.af.mil with your DoD ID #, your final out date and a copy of your orders** CAO- 15 Jan 2025

IACS Deregistration/RAB Turn-In

This will take care of 3 checklist items on your VoP checklist.

Hand carry a copy of your orders to Reports and Analysis (MPF – Bldg 1403) to be signed off on your Installation Access Control System (IACS) checklist item, and Reports and Analysis checklist item.

If you have a restricted Area badge (RAB), bring that along with an AF Form 2586 (you can get this from your Unit Security Manager) to the Reports and Analysis Office. If you do not have a RAB, you will be signed off while deregistering from IACS

Walk-in hours are Mon-Fri from 0730-1630

Post Office

In order to ensure you get your mail during your PCS, please download and fill out the Aviano MPS IN/OUT processing form below and send to 31FSS.AVIANO.POSTAL@US.AF.MIL no later than 15 days prior to your departure.

You MUST provide a forwarding address to the Post Office (ie. family member, gaining base, friend). Failure to do so may result in your mail being returned to the sender.

For any needed assistance, our Customer Service Window hours are Mon, Tue, Thu & Fri from 1000-1600, and Wed from 1230-1600.

Download: Aviano AB Post Office In/Out Processing Worksheet

Additional helpful links for your PCS:

https://www.usps.com/manage/forward.htm

https://moversguide.usps.com/mgo/disclaimer

Closeout Home Fuels Account | Passenger Travel | Debrief SSO/SSR | Clear Vehicles/Motorcycle/Gas Card/Orders/Road Tax

Home Fuels

Don’t forget to get your utilities turned off!

Home Fuels customers MUST submit an Out-processing Service Request online at https://avianohomefuels.com two weeks prior to clearing their home with their landlord.

Contact Information: 632-5083, option 1, or 31fss.homefuels@us.af.mil

HOME FUELS DOCUMENTS:

Home Fuels Out-Processing Frequently Asked Questions (FAQs)

Passenger Travel

Please email Port Call request and orders/amendments to 31LRS.TRAVEL@US.AF.MIL. Please email an updated SURF if you’ve had a DEROS change.

You can obtain a Port Call Request at our SharePoint:
https://usaf.dps.mil/sites/Aviano/31MSG/31LRS/LGRD/PassengerTravel

Your airline reservation will be made when you complete the Port Call worksheet via email NLT 30 days prior to travel. You must verify or change your reservation by phone/email. Airline tickets will be purchased 7 duty days prior to departure date. Changes to the reservation need to be made no later than 7 duty days prior to departure dates. Please visit our SharePoint for any additional information or to obtain travel documents

Hours of operation: Monday- Friday 0900-1500, Closed 3rd Thursday of the month

Contact Information: 632-1514 Opt. 4, or 31LRS.TRAVEL@US.AF.MIL

PASSENGER TRAVEL DOCUMENTS:

TMO Passenger Travel PMM

Debrief SSO/SSR

NO ACTION is required for members with SECRET or below security clearances: INA will automatically out-process you after your security status is determined to fit this criteria.

Members with TOP SECRET/SCI: If read-in to SCI while at Aviano AB, you are required to be debriefed within 30 days from your vMPF final out date.

Outprocessing occurs every Thursday from 1300-1400 at the Wing Tip (Bldg. 1360 next to Command Post).

Please call DSN 632-8645 to set up an appointment and/or if you have any questions!

NOTE:

If your DEROS has changed, you may need to call and check within 14 days of your Final Out date.

Clear Vehicles/Motorcycles/Gas Card/Orders/Road Tax

Vehicles MUST be shipped, sold, salvaged, driven, or exported.

ALL vehicles must be de-registered 72 hours before MPF Final Out Appointment

Shipping a Vehicle (VPC or Private):

Member Actions:

1) Turn in gas card to the BX Customer Service Desk and bring back the fuel authorization paper to Pass and Registration (Primary Vehicle)

2) Road Taxes MUST be current (Secondary Vehicle)

3) Bring your registration packet

4) Bring a copy of your PCS/Separation/Retirement Orders

5) Remove Cover Plates from vehicle(s)

6) If you have a lien on your vehicle, you MUST either bring a “Loan Satisfaction Letter” or “Permission to Ship Letter” from your financial institution

7) If you are shipping privately (not VPC), you will need to obtain a Police Check from Pass and Registration. We will also need a T1 Customs document once the vehicle leaves Italy (if shipping through Transglobal, they should email the T1 to our office; if you are shipping with another company or dealership, you must ensure we receive the T1 prior to your MPF Final Out Appointment)

Pass and Registration Actions:

1) Pass and Registration will issue you temporary plates and stamp your registration with the new expiration date (100 days for CONUS and 45 days for OCONUS)

Motorcycle Shipping:

1) Road Taxes MUST be current (Secondary Vehicle)

2) Remove Cover Plates from vehicle(s)

3) Bring a copy of your PCS/Separation/Retirement Orders

Selling:

AFI-AFI Transfer

Members wanting to sell their car to another military member will need to bring the following items to Pass and Registration Office:

SELLER:

1) Turn in gas card to the BX Customer Service Desk and bring back the fuel authorization paper to Pass and Registration (Primary Vehicle)

2) Road Taxes MUST be current (Secondary Vehicle)

3) A current PASSING vehicle safety inspection within 60 days of sale/transfer of vehicle, regardless of the year of vehicle

4) If you have a lien on your vehicle, you MUST either bring a “Loan Satisfaction Letter” or “Lien Release Letter” from your financial institution, or the vehicle title

5) Insurance MUST be current

BUYER:

1) Needs to bring proof of insurance for seller’s vehicle with the correct cover plate information

2) If buyer already has a vehicle in their profile, vehicle MUST be up to date and current

NOTE: Once Pass and Registration receives all of the above items, an appointment will be scheduled with both members to conduct the transfer. If seller is unable to be present, a POA is required; the buyer CANNOT be the Attorney In Fact for the Seller.

Sale to a Dealership

Members have the option to sell their vehicle to one of the authorized dealerships:

Rosco’s
Military Auto Source
Military Auto Sales
Patriot
Used Car Guys

Members CANNOT sell their vehicle to a local national!

Members MUST have had their vehicle registered for AT LEAST 6 months before they can sell it to a dealership.

Member Actions:

1) Turn in gas card to the BX Customer Service Desk and bring back the fuel authorization paper to Pass and Registration (Primary Vehicle)

2) Road Taxes MUST be current (Secondary Vehicle)

3) Insurance MUST be current

4) Buyer’s Offer from Dealership

5) Communico (English & Italian)

Pass and Registration Actions:

1) Pass and Registration will print out an E-7 or above letter and MUST be signed by leadership if member is E-6 and below. E-7 and above can sign for themselves

2) Once Pass and Registration receives all of the above, they will stamp the Communico for the member to take back to the dealership

After Sale:

Members must do the following items after the sale is completed:

1) Remove Cover Plates from vehicle (s) and bring to Pass and Registration

2) Bring IM-7 Customs Documents from dealership to Pass and Registration

Sale to Another Italian Base:

Buyer and seller MUST come to Pass and Registration

SELLER:

1) Bring previous vehicle registration

2) A current PASSING vehicle safety inspection

3) Turn in gas card to the BX Customer Service Desk and bring back the fuel authorization paper to Pass and Registration (Primary Vehicle)

4) Road Taxes MUST be current (Secondary Vehicle)

5) Remove Cover Plates from vehicle (s) and bring to Pass and Registration

BUYER:

1) Needs to bring a valid AFI License (proof they are allowed to drive in Italy)

2) Needs to bring proof of insurance for seller’s vehicle with the correct AFI plate information

3) After receipt of Bill of Sale, they will take everything to their Pass and Registration Office to finalize the transfer

Pass and Registration Actions:

Will issue temporary plates with a 45 day expiration from date of sale

Will issue the Bill of Sale to Buyer and Seller

Brief seller the transfer IS NOT final until buyer goes to their base Pass and Registration Office and transfers the vehicle

Salvage:

Member must bring the following items to the Pass and Registration Office:

1) Turn in gas card to the BX Customer Service Desk and bring back the fuel authorization paper to Pass and Registration (Primary Vehicle)

2) Road Taxes MUST be current (Secondary Vehicle)

3) Codice Fiscale

4) If there is a lien on the vehicle, MUST either bring a “Loan Satisfaction Letter” OR “Lien Release Letter” from your financial institution or vehicle title

5) Insurance MUST be current

Pass and Registration will issue a Salvage Authorization Form and give it to member. Member has 72 hours to salvage vehicle

After vehicle has been salvaged, member will bring back salvage receipt and cover plates

NOTE: There is only ONE authorized Salvage Yard for AFI plated vehicles. Information can be obtained at the Pass and Registration Office. If your vehicle is salvaged at any other salvage yard other than the one authorized, they will be liable to pay customs fees.

Driving:

USAFE Base (Not Germany or Turkey)

Member must bring in the following items:

1) Turn in gas card to the BX Customer Service Desk and bring back the fuel authorization paper to Pass and Registration (Primary Vehicle)

2) Road Taxes MUST be current (Secondary Vehicle)

3) Member keeps cover plates on vehicle

4) Must get to new station within 3 days

Pass and Registration Actions:

1) Print out police check and give 2nd page to member

Germany

Member must bring in the following items:

1) Turn in gas card to the BX Customer Service Desk and bring back the fuel authorization paper to Pass and Registration (Primary Vehicle)

2) Road Taxes MUST be current (Secondary Vehicle)

3) Bring registration packet

4) Remove Cover Plates from vehicle (s) and bring to Pass and Registration

Pass and Registration Actions:

1) Print out police check

2) Stamp registration for 45 days

3) Pass and Registration will issue you temporary plates and stamp your registration with new expiration date (45 days)

Italy

Member must bring in the following items:

1) Turn in gas card to the BX Customer Service Desk and bring back the fuel authorization paper to Pass and Registration (Primary Vehicle)

2) Road Taxes MUST be current (Secondary Vehicle)

3) Bring registration packet

4) Remove Cover Plates from vehicle (s) and bring to Pass and Registration

Pass and Registration Actions:

1) Print out police check

2) Stamp registration for 45 days

3) Pass and Registration will issue you temporary plates and stamp your registration with new expiration date (45 days)

NOTE: Once ALL requirements have been met with out-processing the vehicle(s), member will receive stamped letter from Pass and Registration to take to their MPF Final Out Appointment.

NOTE: One member arrives to their next duty station or final residence, member MUST send their new registration to: 31sfs.s5pr.amvro@us.af.mil, in order for us to archive their profile!

VEHICLE CLEARING DOCUMENTS:
31 FW DIY Vehicle PCS Cleaning Guide

Furnishing Management Section (FMS) | Clear Dorms

Furnishing Management Section (FMS)

Unfortunately, you don’t get to keep your appliances you received from the Furnishings Management Section (FMS) when you PCS.

Contact FMS at DSN 632-2272 at least 30 days prior to departure to set up appointment(s) for delivery and/or pick-up of temporary furniture and appliances. Pickup can be scheduled up to 45 days from your departure date.

If you have any questions, send an email to 31ces.ceihf.fms@us.af.mil

FMS DOCUMENTS:

FMS Frequently Asked Questions (FAQs)

Clear Dorms

E1-E4 who live in the dorms are required to either call Dorm Management at DSN: 632- 3676 / COMM: 043430-3676 or come to the Dorm Management Office in building 1428 to set up your dorm out-processing appointment. This must be done as soon as you know your base final-out date or your fly-out date.

Dorm residents are not authorized to stay in TLA until they have successfully passed their room inspection. You will NOT be cleared in vMPF until you have successfully passed your room inspection.

This task is eligible for Fast Pass, but just in case, all E-5 and above are cleared from the list weekly as your name appears in the system (generally 2 months ahead). Any questions, call Dorm Management at DSN: 632-3676 / COMM: 043430-3676

Soggiorno Office

Soggiornos

Members without dependents (Single / Unaccompanied) do not need to visit or contact the Soggiorno Office.

Members with dependents who are still here must visit the Soggiorno Office no more than 7 days prior to your MPF final out, with a copy of your orders and all the Soggiornos.

Members with dependents who already departed or are departing under the Early Return of Dependents (ERD) program: turn in all Soggiornos with a copy of your orders, in order to out-process.

LOST OR STOLEN SOGGIORNOS:
If a Soggiorno has been lost, immediately report to the Soggiorno Office to get a copy of the Soggiorno, and then go to the Carabinieri station on Area F to file a lost report. The original report will be required to out-process.

Note: GSU members with dependents whose Soggiornos were not issued here will not be issued an out-processing MFR.

Office hours: 0730-1200 & 1300-1530

Call 632-4806 or email 31sfs.soggiorno@us.af.mil for questions.

SOGGIORNO OFFICE DOCUMENTS:

Soggiorno Office PMM

Housing | Medical Records | Dental Records

Housing

READ:

Download the HOW TO CLEAR ECONOMY HOUSING BROCHURE below. Hard copies of brochure are available at the Housing Office.

Read and get familiar with contract clauses, Para.6 Termination of Contract, Para. 10 Security Deposit, Para. 11 Damages, and Para. 12 Mover’s Damages.

VERIFY:

Rental payments are current and housing related bills have been paid. Ask the landlord to provide latest/final bills prior to the final inspection. Keep your bank account open and provide it to your landlord to receive your security deposit back.

TERMINATION NOTICE LETTER:

Send the termination notice letter (included in the brochure) to the landlord as soon as you receive orders and have set a departure date. Termination notification can be sent via registered mail, or hand carried (obtain Landlord signature for receipt/acknowledgement when hand carried).

On the termination notice indicate the dates of the pre-final and final inspection. The pre-final inspection should be scheduled at least 60-40 days prior to the final inspection, this to allow time to work any issues or disputes that may arise during the inspection and be ready for a seamless final inspection. Final inspection shall be scheduled right after you moved in TLA within the 10 -TLA days authorized.

PRE-FINAL INSPECTION:

Make sure you have copy of “Premises Conditions /Inventory” report redacted with the landlord during move-in walkthrough identifying existing damages.

FINAL INSPECTION:

Make sure all personal belongings and government items have been removed, the house is cleaned and ready to be returned to the landlord.

LANDLORD RELEASE LETTER:

Provide signed and dated landlord release letter to the Housing office to obtain clearance letter.

TEMPORARY LODGING ALLOWANCE (TLA):

Members are authorized up to 10 days of TLA prior to departure

TLA is to be claimed prior to departing Aviano

Must provide the Housing office a copy of paid Lodging receipt, Base Lodging non-availability statement if staying off base, and copy of orders.

K&E GOVERNMENT LEASED HOUSING

Call 632-2272 to set up pre and final out inspection and to receive further instructions.

HOUSING DOCUMENTS

How to Clear Housing: Full Packet

Packet 5, Section 1: Termination of Lease

Packet 5, Section 2: Termination of Utilities

Packet 5, Section 3: Departure TLA

Packet 5, Section 4: FMS

Housing PMM

Housing Frequently Asked Questions (FAQs)

Medical Records

NON PRP/FLYERS:

Provide your projected departure date in email to ensure we process your records in the proper order with other outbound members.

Initial email can be sent to usaf.aviano.31-mdg.mbx.topa-outpatient-medical-records@health.mil.

Please contact 31 MDG Medical Records (Main Clinic Bldg. 121 Rm) NLT 5 days prior to your final out via email or DSN 632-5309 so we can prepare your medical records. All medical records for Active Duty members and dependents will be mailed to next gaining base.

PRP/FLYERS:

Report to the Warrior Medicine Clinic NLT 5 days prior to your final out to drop off TWO copies of orders. (Note: You are no longer allowed to hand carry your medical records to your next Duty Station).

For GSU members, email Medical Records Org Box: usaf.aviano.31-mdg.mbx.topa-outpatient-medical-records@health.mil.

Dental Records

Contact Dental Clinic no earlier than 5 days prior to final out via email (usaf.aviano.31-mdg.mbx.ds-sgd@health.mil) or DSN (632-5060). Please provide your MPF final out date to be signed off.

Final Out

Final Out

You made it. DO NOT MISS YOUR APPOINTMENT!!!

Triple check that you have all necessary documents to bring to your final out. The list will have been provided when you scheduled your final out appointment. Good luck on your future endeavors!

CIAO, BUONA FORTUNA!