Retiring from Active Duty
Retiring from the Air Force
This table will breakdown only the steps needed for members retiring from the Air Force out of Aviano.
TAPÂ Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â
TAP
The Goal of TAP (Transition Assistance Program) is to provide information, tools and training to ensure service members and their spouses are prepared for the next step in civilian life. TAP must be started NLT 365 days prior to your DOS.
Step 1: Complete Self-Assessment (SA) and Initial Counseling (IC). Request the SA via email at AvianoTAP@gmail.com – subject line: SELF-ASSESSMENT. Once the SA is returned, your IC will be scheduled.
Step 2: Complete Pre-Separation Counseling Session.
Step 3: Complete TAP Workshop.
Step 4: Complete Capstone Review. Once all steps have been completed and signed by Commander/Commander’s Designee, you will be VoP’d.
EFMP-M | Separation/Retirement Clearance                                                                  Â
EFMP-M
The EFMP (Exceptional Family Member Program) is used to assess, document, and code the special education and medical needs of family members.
For ALL members PCSing: EFMP-M is transitioning from afspecialneeds to MyVector for all out processing actions.
If you don’t have any dependents, send us an email stating you are PCSing and don’t have dependents. You don’t need to complete the screener.
Once you complete your Initial Assignment Briefing, you will receive a notification to create an account in MyVector. The system will automatically send you a link on your MyVector dashboard for your Travel Screening Questionnaire (TSQ) when you are within 8 months of your RNLTD. Members with dependents will complete a Travel Screener via MyVector; if further screening is required you will be directed to do so in the system. If no further screening is required, email us once you complete the travel screener. Email us If you do not receive the travel screener in MyVector.
Org box:Â usaf.aviano.31-mdg.mbx.aviano-efmpm@mail.mil
Walk in hours:Â 9:00 AM-12:00 PM &Â 2:00 PM-4:00 PM
Seperation/Retirement Clearance
The Separation and Health Physical Examination (SHPE) is mandatory for all Active Duty members prior to separation. This process documents and assesses your medical history, medical concerns identified during your military career, and current health status.
To begin your SHPE, go to your IMR and select the SPE tab.
Questions/concerns can be directed to the following org box:Â usaf.aviano.31-mdg.mbx.amds-flight-medicine-medical-standards@health.milÂ
SBP | Dental | Passport | Vehicle Shipping                                                                   Â
SBP
An SBP (Survivor Benefit Plan) counseling session will ensure your retired pay account is properly initiated at DFAS. If married, your spouse is required to attend to be given information on SBP and concur with your election.
Contact 31 FSS/FSH at 632.5656 to schedule your SBP counseling.                                                 Â
Dental
Call the Dental Clinic at 632.5060 to check if you have any appointment needs 60-90 days from your projected final out date.
Passport
“Do you or your dependents have an Official or No Fee Passport (not to be confused with your tourist passport)? If so, you are required to e-mail the passport/visa office with the following information at 31fss.passports@us.af.mil:
- Copy of your PCS orders
- List the expiration dates of OFFICIAL, burgundy color passport
- List dependents and expiration dates of all NO FEE passports
- Surrender your OFFICIAL passport and your spouse’s NO FEE passport
Vehicle Shipping
This is not an individual checklist item, but is very important if you are planning on shipping your vehicle to your next destination. It is highly encouraged to get this process started 2-3 months out from your PCS date.
Please call Pass and Registration at 632.4858, option 8, to hear the requirements for shipping your vehicle.
All vehicles MUST be deregistered 72 Hours BEFORE your final out appointment.
Personal Property | Housing                                                                                 Â
Personal Property
Once you have orders, initiate your Personal Property Movement: Log in or register to customer DPS user and begin creating your next move at https://dps.move.mil/cust/standard/user
Check out tutorials on https://my.move.mil
If you need assistance please email: 31lrs.lgrd.personalproperty@us.af.mil or call 632.1709 to obtain the AVB PPTY Shipping Request.
Housing
Refer to the “HOW TO CLEAR ECONOMY HOUSING BROCHURE” received during the Plan My Move Briefing. Also available at the Housing Office.
Send the termination notice letter (available at the housing office) to the landlord at least 30-40 days prior to termination, registered via the Italian post. Must provide signed and dated landlord release letter to obtain clearance.
This would also be a good time to book your nights with lodging, as space is limited.
AFAS | FMS | Pet Owners Going to USÂ Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â
AFAS
To be signed off from the Air Force Aid Society (AFAS), you can call the Military and Family Readiness Center at 632.5407, or visit Monday – Friday from 7:30 AM-4:30 PM. A copy of your orders is required if you have an outstanding balance.
FMS
Unfortunately, you don’t get to keep your appliances you received from the Furnishings Management Section (FMS) when you PCS.
Contact FMS at 632.2272 at least 30 days prior to departure to set up appointment(s) for delivery and/or pick-up of temporary furniture and appliances.
If you have any questions, send an email to 31ces.ceihf.avianofurnishings@us.af.mil
Pet Owners Going to US
If you are PSCing with your pet(s) to the US, contact the Vet Clinic at 632.8485 at least 31 days prior to your departure date to ensure your pet’s Rabies vaccination is valid and to schedule an appointment for your health certificate. Your pet’s Rabies vaccination must be at least 30 days old, but not older than 11 months. Microchipping is mandatory. If you are transferring your pet to another person, you must come into the Vet Clinic with the new owner. The new owner must also register the pet with the clinic before we can clear you through the vet clinic. If the new owner is an Italian National, you must bring a MFR signed by your 1st shirt into the clinic that includes the local nationals name, phone number and physical address.
Finance | Base Library | Education Records | Federal Voting Assistance Program | IPE | Non-Pet Owners/Previous Pet Owners
Finance
Having your finances in order is extremely important prior to PCSing. To out-process Finance, submit your departure date and orders via (CSP) Comptroller Services Portal at usaf.dps.mil/teams/saffmCSP/portal/.
For questions/concerns, Finance has walk-in hours on Tuesdays and Thursdays from 9:00 AM-1:00 PM.
Base Library
You can contact the Library at 632.5382 to be out-processed within 30 days of your departure. Please make sure you have returned all items.
You will not be able to checkout anything once you have out-processed.
Federal Voting Assistance Program
You may satisfy this requirement by reviewing the Military Voter and UOCAVA tutorials at www.FVAP.gov. Once you have completed a website review, email the following statement to vote.aviano@us.af.mil *I have received and reviewed the Federal Voting Assistance Program (FVAP) tutorial. Please clear this item from my vMPF out-processing checklist.*
Attendance at Plan My Move will also satisfy this out-processing requirement.                                       Â
IPE
Time to turn in all of your IPE. You can turn them in during customer service hours on Mon-Wed & Fri: 8:00 AM-3:00 PM/ Thur:11:00 AM-3:00 PM, Bldg 933 (remove ALL tape from gear/wash JLIST Top/Bottom)
IPE will provide member with a memorandum to take to Final-Out Appointment.
Education Records
The Education Center will evaluate your records for missing grades, TA reimbursement, etc, 60 days prior to your departure date. Please take the appropriate corrective actions, if staff indicates required actions.
Please note, in order to receive your CCAF degree, your requirements needs to be completed PRIOR to your retirement.
Please call 632.5330 if you have questoins/concnerns.
Non-Pet Owners/Previous Pet Owners
Non-Pet Owners and Previous Pet-Owners – please contact the Vet Clinic at 632.8485 to be outprocessed.
Previous Pet Owners may be required to provide documentation for death or loss of pet or transfer of ownership. If you are transferring your pet to another
person, you must come into the Vet Clinic with the new owner. The new owner must also register the pet with the clinic before you can be cleared through the vet clinic. If the new owner is an Italian National, you must bring a MFR signed by your 1st shirt into the clinic that includes the local national’s name, phone number and physical address.
TRICAREÂ Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â
TRICARE
All members require a face-to-face official benefits briefing with a TRICARE Beneficiary Service Representative. Briefings occur on a walk-in basis M-F 8:00 AM-4:00 PM: Sign in at the TRICARE Kiosk.
Please be sure to bring 1 copy of your orders to your briefing.
You must have a fly out date prior to out-processing.
DEERS/CAC Verification | IACS Deregistration/RAB Turn-in | Post Office
DEERS/CAC Verification
NLT a week prior to your Final Out-Processing Appointment, you must out-process with a DEERS Technician at the MPF to ensure your CAC reflects your DOS/Expiration of Term of Service and complete the ID Card Memo required for your Final Out-Processing Appt.
To clear this task you will need a copy of your separation orders, your current CAC, and an appointment which can be scheduled at https://rapidsappointments.dmdc.osd.mil/.
Walk-in times are every duty day from 8:00 AM-8:45 PM.
Retirement cards will not be issued until after your retirement effective date.
IACS Deregistration/RAB Turn-in
This will take care of 3 checklist items on your VoP checklist.
Hand-carry a copy of your orders to Reports and Analysis (MPF – Bldg 1403) to be signed off on your Installation Access Control System (IACS) checklist item and Reports and Analysis checklist item.
If you have a restricted Area Badge (RAB), bring that along with an AF Form 2586 (you can get this from your Unit Security Manager) to the Reports and Analysis Office. If you do not have a RAB, you will be signed off while de-registering from IACS
Walk-in hours are Mon-Fri from 7:30 AM-4:30 PM.
Post Office
In order to ensure you get your mail during your PCS please download and fill out the Aviano MPS IN/OUT processing form below and send to 31FSS.AVIANO.POSTAL@US.AF.MIL no later than 15 days prior to your departure.
You MUST provide a forwarding address to the Post office (ex., family member, gaining base, friend); failure to do so may result in your mail being returned to the sender.
For any assistance with this, our Customer Service Window hours are Mon-Fri from 1000-1600.
Additional helpful links for your PCS:
Home Fuels | Passenger Travel                                                                              Â
Home Fuels
Don’t forget to get your utilities turned off!
Home Fuels customers MUST submit an Out-Processing Service Request online at https://avianohomefuels.com two weeks prior to clearing their home with their landlord.
If you are separating or retiring, you will be required to pay an estimation for unbilled utility consumption at the time of out-processing.
Contact Information: 632-5083, option1or 31fss.homefuels@us.af.mil                                                                                     Â
Passenger Travel
Please email PortCall request and orders/amendments to 31lrs.travel@us.af.mil. Please email an updated SURF if you’ve had a DEROS change.
You can obtain a PortCall Request at our SharePoint:
https://usaf.dps.mil/sites/Aviano/31MSG/31LRS/LGRD/PassengerTravel
Your airline reservation will be made when you complete the PortCall worksheet via email. You must verify or change your reservation by phone/email. Airline tickets will be purchased 7 duty days prior to departure date. Changes to the reservation need to be made no later than 7 duty days prior to departure dates. Please visit our SharePoint for any additional information or to obtain travel documents
Hours of operation: Monday- Friday 9:00 AM-3:00 PM, Closed 3rd Thursday of the month
Contact Information: 632.1514 Opt. 4 or 31lrs.travel@us.af.mil
Medical Records | Schedule Dorm Out
Medical Records
NON PRP/FLYERS: Drop off ONE copy of orders to 31 MDG Medical Records (Main Clinic Bldg 121 Rm GD34) NLT 5 days prior to departure. All medical records (AD member and any dependents) will be mailed to next location.
PRP/FLYERS: Report to the PRP/Flight Medicine and Dental Clinic NLT 3 days prior to your final out to drop off TWO copies of orders.
Schedule Dorm Out
All E5 and above are cleared from the list weekly as your name appears in the system (generally 2 months ahead). Any questions, call Dorm Management at DSN:Â 632.3676Â / COMM:Â 043430.3676
Permesso Di Soggiorno Turn-in | Vehicles/Motorcycle/Gas Card/Orders/Road Tax | Schedule Final Out
Permesso Di Soggiorno Turn-in
To out-process, individuals must come by the Soggiorno Office Bldg 1413, 1st Floor Rm 142, 7 DAYS prior to their final out. Bring a set of orders and Soggiornos only if your dependents have them.
If you do not have dependents or they didn’t require a Soggiorno, you will still need to come to our office to get cleared out.
Members will be provided the clearance memorandum to take to Pass and Reg for out-processing.
If your dependent’s Soggiorno has been lost, report immediately to the Carabinieri station in Area F to file a lost report. The original report will be required to out-process.
Office Hours: 7:30 AM-4:00 PM- Mon, Tue, Wed, and Friday’s. NO WALK-INS ON THURSDAYS!
For any other questions, please call DSN: 632.4806/4802 or email at 31SFS.S5PR.Soggiorno@us.af.mil
Vehicles/Motorcycle/Gas Card/Orders/Road Tax
Vehicles/Motorcycles MUST be shipped, sold, salvaged, or driven/exported.
All vehicles MUST be de-registered 72 Hours BEFORE your final out appointment through the MPS Pass and Registration section. ***Please bring Soggiorno’s red stamp letter prior to final vehicle de-registration (ONLY APPLICABLE to members with dependents).
If you have any further questions, please call Pass and
Registration at 632.4858.                                                                                      Â
Schedule Virtual Final Out
**YOU MUST HAVE AN APPOINTMENT SCHEDULED FOR A VIRTUAL FINAL OUT**
To schedule a virtual final-out, please mail the following items to 31FSS.FSMPD.Separations@us.af.mil:
- Retirement Orders
- Approved AF 988 for PTDY/Terminal Leave (if applicable)
- Flight itinerary
For assistance please email:Â 31FSS.FSMPD.Separations@us.af.mil
Final Out                                                                                                   Â
Final Out                                                                             Â
You made it. DO NOT MISS YOUR APPOINTMENT!!!
Triple check that you have all necessary documents to bring to your final out. The list will have been provided when you scheduled your final out appointment. Good luck on your future endeavors!
CIAO, BUONA FORTUNA!
Final Out                                                                                                   Â
Final Out                                                                             Â
You made it. DO NOT MISS YOUR APPOINTMENT!!!
Triple check that you have all necessary documents to bring to your final out. The list will have been provided when you scheduled your final out appointment. Good luck on your future endeavors!
CIAO, BUONA FORTUNA!